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Tag: Education ERP

Top 7 Features to Look for in a Modern Education ERP

Posted on by Hemant Mahajan

Institutions Need to Understand This:

Our education system is built on the principle that students must first clear standardized exams and meet predefined criteria before gaining admission to any institution. Without qualifying, there’s no entry—fair enough, right?

But here’s the irony: while students are rigorously evaluated before admission, the software that manages an entire institution’s operations is often selected without any thorough examination.

Now think about this—implementing an ERP is not just another purchase. It’s a long-term, high-impact decision that reshapes your institution’s entire workflow. Choosing the wrong solution—without validating whether it truly meets your needs—can lead to chaos, inefficiency, and a lot of regret.

Not all educational ERPs or Student Information Systems are created equal. So, what truly makes an Education ERP result-oriented and future-ready?

That’s exactly what this blog will help you uncover. We’ve laid out the must-have features and decision-making tips that can save your institution from costly missteps.

Stick with us till the end—every point matters, and the right insight could change the way your campus operates. 

1. Centralized Student Information

The backbone of any education ERP/Student Information System is its ability to centralize the entire data securely. A modern SIS doesn’t just store student records—it gives real-time access to academic performance, attendance, fee status, and more, all from a centralized dashboard.

Why it matters: Institutions can eliminate data silos and ensure all departments are working with the same up-to-date student data.

Explore how Academia’s SIS improves accuracy and accessibility.

2. Automation of Administrative Tasks

Manual data entry isn’t just time-consuming—it’s a breeding ground for errors. A modern ERP system eliminates this burden by automating a wide range of tasks. 

From managing enquiries and processing admission forms to handling enrollments, configuring programs and courses, tracking fees, monitoring student performance, generating detailed reports, and beyond, it simplifies and streamlines the entire workflow, reducing the stress level of staff.

Why it matters: Automation improves efficiency, reduces workload on staff, and minimizes human errors, giving more time for strategic decisions.

For instance, an Indian university using automation via Academia reduced administrative processing time by 40% in just one semester.

3. Cloud-Based Accessibility

Gone are the days of on-premise servers and limited access. Today’s business landscape, with ever-increasing competition, requires institutions to keep their operations more agile, flexible, and accessible, reducing the response times during critical situations. 

Modern ERPs are cloud-based, offering anytime-anywhere access for students, faculty, and admin staff, helping them make data-backed decisions always. 

Why it matters: Cloud deployment ensures scalability, security, and ease of access—even during remote learning scenarios or global crises.

According to Educause, cloud adoption in higher education surged post-pandemic, with institutions reporting improved disaster recovery and system uptime.

4. Integrated Communication Tools

Whether it’s notifying students of exam schedules or updating parents on fee dues, communication is key. A good ERP integrates emails, SMS, in-app alerts, and even WhatsApp.

Why it matters: Timely, automated communication ensures everyone stays informed, without chasing individual stakeholders.

Moreover, communication logs allow institutions to track who was contacted and when, bringing transparency and accountability.

5. Advanced Reporting & Analytics

Data without insight is just noise. A modern ERP should provide customizable reports and real-time analytics for admissions, academic trends, attendance patterns, and more.

A robust Student Information System like Academia offers unmatched convenience through features designed for smarter, faster decision-making:

  • Focus Mode – Provides a distraction-free view of reports, enabling users to gain a clearer and more focused understanding of institutional analytics.

 

  • Drill-Down Functionality – Empowers users to dig deeper into data, right down to the micro level—be it by student, department, or course—for more precise and informed decision-making.

 

  • Print & Export Facility – Allows seamless one-click export of report data into Excel format, simplifying documentation and sharing.

 

  • Tabular View Conversion – Offers the ability to instantly convert complex data into a clean, structured table format, making it easier to analyze, present, or report.

Why it matters: Institutions can make informed, data-driven decisions—from optimizing course offerings to identifying at-risk students.

6. Seamless Admission & Enrollment Management

First impressions matter—and for educational institutions, the admission experience is often the first touchpoint. A modern Education ERP streamlines application tracking, document uploads, eligibility checks, and communication.

A comprehensive student database management system like Academia offers individual modules named Pre-Admission and Admission, ensuring convenient execution of every process under the respective modules. 

Why it matters: An intuitive, mobile-friendly admission process improves student experience, maintains a detailed record of all the applications, and increases enrollment conversion rates.

Pro Tip: Look for ERPs that integrate with payment gateways, national admission portals, and CRMs for a seamless applicant journey.

7. Data Security & Compliance

With rising cyberattacks on educational data, institutions can no longer treat data security as optional. A modern ERP must have multi-layered security, role-based access controls, and strict adherence to compliance.

In terms of security and compliance adherence, Academia SIS tops the chart by ensuring strict adherence to industry regulations such as SOC2, GDPR, POPIA, and ISO. 

Why it matters: Protecting student records isn’t just about ethics—it’s about institutional trust and regulatory compliance.

As per UNESCO, data privacy is now a top concern globally, especially in K-12 and higher education sectors.

Final Thoughts: Equip Your Institution for the Future

Choosing the right education ERP isn’t just an IT decision—it’s a strategic investment in your institution’s future.

Here’s what to remember:

  • A modern ERP must be centralized, automated, cloud-based, and secure.
  • It should improve communication, provide smart analytics, and deliver a seamless user experience for all stakeholders.
  • Above all, it should adapt as your institution grows.

At Academia ERP, we’ve helped institutions across 20+ countries simplify operations, improve student outcomes, and embrace true digital transformation.

Book a demo or speak to an expert to see how Academia can help you build a smarter campus.

Cloud-Based ERP vs On-Premise: Which Education ERP Is Right for Your Institution?

Posted on by Hemant Mahajan

“Technology will never replace great teachers, but technology in the hands of great teachers is transformational.” 

This quote by George Couros perfectly captures the delicate balance educational institutions must strike today. 

As institutions and universities strive to offer exceptional learning experiences, managing administrative and operational tasks efficiently becomes just as critical. 

Enter ERP systems—vital tools that can either be hosted on the cloud or run on-premises. 

But how do you decide which model suits your institution best?

Let’s walk through a story many education leaders know all too well. Imagine a mid-sized university struggling with fragmented software—student records stored in one database, financials in another, and scheduling handled manually. 

The inefficiencies are glaring: delays in reporting, data errors, and staff being overburdened with too many responsibilities to keep everything running smoothly.

Did You Know?

Based on surveys of over 6,000 university staff, those exposed to “very high” psychosocial risk increased from 26.6% in 2020 to 39.6% in 2024, highlighting skyrocketing burnout and stress

aihs.org.au/university-staff-psychosocial-safety

The leadership team knows it’s time to embrace a competent student information system, but faces a classic dilemma: 

Should they move to a cloud-based ERP or stick with a traditional on-premise system?

 

Understanding the Basics: Cloud ERP for Education vs On-Premise ERP

 

Before diving into the comparison, it’s important to clarify what each system entails. A cloud-based education ERP stores your institution’s software and data on secure, vendor-managed servers, accessible anytime via the internet. 

On the flip side, an on-premise ERP sits locally on your institution’s own servers, maintained by your IT team.

 

What Makes Cloud ERP Attractive to Educational Institutions?

 

Cloud ERP systems have gained traction for the exceptional level of flexibility and scalability they offer. 

For example, a growing school district doesn’t have to worry about upgrading hardware or juggling software updates—these happen behind the scenes by the service provider. Moreover, cloud solutions often come with robust security protocols and disaster recovery plans, which can be a relief for institutions lacking dedicated IT resources.

What else? Accessibility. Educators and administrators can access systems from anywhere—whether they’re working remotely, on campus, or even in the field. This is especially relevant in today’s hybrid learning environments, where agility is key.

The Case for On-Premise Education ERP

 

On-premise ERP systems, while considered “traditional,” still hold significant value. Institutions with strict data privacy requirements or regulatory concerns may prefer keeping sensitive information in-house. 

Having full control over the system means customizations can be made without waiting for vendor timelines, and performance isn’t dependent on internet connectivity.

On-Premise vs Cloud Student Information Systems (SIS): What’s the Difference?

 

Student Information Systems are often a core part of an educational ERP. Comparing on-premise vs cloud-based student database management systems brings into sharper focus the practical implications of each approach.

With a cloud-based Student Information System, updates roll out seamlessly, ensuring your institution benefits from the latest features without disruption. 

However, some institutions remain concerned about meeting local data residency requirements. On-premise SIS, housed internally, can be tailored precisely to meet these legal requirements, but the responsibility for managing and securing the data squarely rests on the institution.

Moreover, managing an on-premise system demands a skilled IT team ready to handle maintenance, upgrades, and troubleshooting—a resource not every institution can afford or prioritize.

And that’s not all, during any urgency, the decision-makers often fail to take quick decisions due to a lack of access to the data and insights when not present on the premises. 

Weighing the Benefits and Drawbacks: Education ERP Comparison

 

Let’s break down the decision through some real-world considerations:

  • Cost: Cloud ERP typically offers subscription-based pricing, lowering upfront costs and smoothing budgeting. In contrast, on-premise systems demand a high upfront investment in hardware and licensing, plus continuous maintenance costs.

 

  • Scalability: Cloud systems can easily accommodate growth or fluctuations in user numbers, while on-premise scaling might involve costly hardware upgrades and a major portion of your time. 

 

  • Security: While cloud providers prioritize strong security measures, some institutions still opt for on-premise solutions to maintain direct control over their data security.

 

  • Customization: On-premise allows deeper customization; cloud vendors offer configurability but may have limits based on their architecture.

 

  • Implementation Speed: Cloud ERP systems are typically faster to deploy since they don’t require hardware installation—ideal for institutions seeking rapid digital transformation.

Making the Choice: Factors to Consider for Your Institution

 

Every educational institution is unique, and your ERP decision should reflect your specific needs. Ask yourself:

  • How robust is your IT team? Can they manage on-premise infrastructure, or would cloud-based vendor support be more practical?
  • What are your data governance policies? Do any regulations mandate that data must remain on-site?
  • What’s your budget timeline? Do you prefer predictable monthly costs or a large upfront investment?
  • How important is system accessibility for your staff and students?
  • Do you anticipate rapid growth or changes that require flexible scaling?

Tip: According to the industry veterans, today’s ever-evolving challenges require institutions to be agile, flexible, customizable, secure, and updated on technological fronts. And cloud-based SIS platforms can handle all of this with ease.

Bringing It All Together: ERP That Supports Your Goals-

 

Choosing between cloud-based ERP and on-premise systems isn’t just a tech decision—it’s a strategic move that can redefine how your institution operates. 

Cloud ERP for education offers agility and ease, ideal for institutions embracing digital transformation without heavy IT overhead. Organizations that prioritize control and customization may find on-premise solutions more suitable.

Whatever path you choose, the right ERP system can unify your administrative processes, improve data accuracy, and free up your staff to focus on what matters most: education.

Ready to explore how an ERP system tailored to your institution’s needs can transform your operations? Book a demo with our experts today and take the first step toward smarter education management.

For more insights on educational technology trends, check out EDUCAUSE’s latest research and UNESCO’s reports on digital learning initiatives.

How AI-Enabled Student Information Systems Solve Modern Education Challenges

Posted on by Hemant Mahajan

The business landscape for educational institutions is evolving into a highly competitive arena. Today, students and their families make enrollment decisions based on key institutional values such as transparency, credibility, and access to information. Schools and universities that successfully deliver on these expectations are not only rising to the top but also securing a significant competitive edge over those that fall short.

At the same time, administrators and educators face growing pressure to manage student data, streamline academic operations, enhance learning outcomes, and comply with regulatory requirements. 

This growing complexity calls for a robust, technology-driven solution that simplifies operations, eliminates redundancies, and ensures smooth collaboration across departments.

This is where AI-powered Student Information Systems (SIS) come in—bringing structure, clarity, and much-needed relief to educational institutions navigating today’s fast-changing environment.

Today, let’s dive into how AI-enabled SIS solutions like Academia ERP are solving real-world challenges for educational institutions — not just with automation, but with intelligence.

 

The Core Pain Points in Modern Education

Let’s face it: traditional systems, even those upgraded to digital formats, often fall short. Here are some key struggles institutions face:

  • Data Overload: Managing scattered, unstructured student data across different platforms leads to errors and inefficiencies.
  • Manual Administration: Tasks like admissions, attendance, assessments, and communication are still heavily dependent on manual inputs.
  • Delayed Decision-Making: Lack of real-time insights hinders timely decisions about academic planning, student support, or resource allocation.
  • Compliance Pressure: Institutions struggle to stay audit-ready with fragmented documentation.
  • Student Engagement Gaps: Students today expect a digital-first, responsive experience — and outdated systems simply can’t keep up.

These pain points don’t just affect the efficiency of an institution — they also impact student experience, satisfaction, and ultimately, retention.

 

Enter AI: The Game-Changer in SIS

Artificial Intelligence isn’t just a slogan — it’s a superpower that transforms the way institutions operate.

An AI-enabled Student Information System isn’t just about storing data. It’s about turning data into actionable intelligence. From predicting student dropouts to automating fee follow-ups, AI creates a responsive, adaptive ecosystem that learns from every touchpoint.

Let’s explore how Academia ERP’s AI integration directly addresses these institutional pain points.

 

  1. Smarter Admissions with Predictive Analytics

Admissions is often the most chaotic time of the academic year. Traditional systems rely on bulk emails, Excel sheets, and endless form processing.

With AI-powered SIS:

  • Predictive models analyze historical data to forecast application volumes, identify high-converting applicant profiles, and suggest optimal marketing channels.
  • Chatbots and AI assistants handle first-level queries instantly, improving applicant experience.
  • Admission counselors receive AI-suggested follow-up lists based on engagement behavior, increasing conversion rates.

Academia ERP transforms admissions from a manual nightmare to a streamlined, data-informed process — increasing both efficiency and enrollments.

 

  1. Early Warning Systems to Prevent Dropouts

What damages an institutional reputation the most profoundly is high student attrition. When students opt for dropouts or leave prematurely, it directly questions the quality of education and campus experience. 

AI-based SIS platforms like Academia analyze attendance trends, academic performance, behavior, and even engagement on learning portals to flag at-risk students.

  • Faculty and mentors receive timely alerts.
  • Personalized academic support or counseling can be conducted.
  • Institutions can proactively reduce dropouts by 15–25%, as seen in early adopters.

This isn’t just about data — it’s about saving futures.

 

  1. Automated Administrative Tasks with AI Assistants

From generating timetables to tracking fee dues, a lot of academic admin is repetitive — and prone to human error.

Here’s how AI helps:

  • Auto-generated schedules based on faculty availability, subject combinations, and room capacity.
  • AI alerts for fee defaulters with automated reminders via SMS/email.
  • Intelligent attendance capture and tracking, integrated with biometric or RFID systems.

With Academia ERP, institutions save hundreds of man-hours monthly, freeing up staff to focus on strategic goals rather than paperwork.

 

  1. Real-Time Decision-Making with AI Dashboards

What if your admin team could make decisions based on live data?

AI-powered dashboards in Academia ERP give a comprehensive view of:

  • Enrollment trends
  • Attendance gaps
  • Faculty workload distribution
  • Student academic health

Instead of reacting to problems after they occur, leadership teams can predict and prevent bottlenecks.

It’s not just automation. It’s augmentation.

 

  1. Adaptive Learning Paths & Student Personalization

Each student learns differently — yet most systems offer a one-size-fits-all approach.

Academia ERP’s AI models use data from assessments, class performance, and student behavior to:

  • Recommend personalized study content.
  • Suggest remedial sessions.
  • Automatically match students with mentors or peer groups.

Institutions that implement this level of personalization report higher engagement and academic performance.

 

  1. Hassle-Free Compliance and Accreditation

Institutions often struggle with audit-readiness and compliance documentation, particularly with NAAC, NBA, or UGC mandates.

With AI:

  • Reports are auto-generated and formatted as per compliance standards.
  • AI flags inconsistencies or missing documentation before submission.
  • Documentation workflows become audit-proof.

Academia ERP ensures your institution is always compliance-ready, without the last-minute panic.

 

  1. Unified Communication, Powered by AI

Fragmented communication — whether between departments or with students — causes delays and confusion.

AI-enabled SIS platforms integrate:

  • Smart notifications for assignments, fee reminders, events, etc.
  • Auto-escalation of unresolved queries.
  • Sentiment analysis to gauge student satisfaction from feedback.

Academia ERP ensures that everyone — students, faculty, and staff — is always in the loop, intelligently.

But… Is AI Difficult to Implement?

It’s a fair concern. Many institutions worry about switching to an AI-based student information system. 

That’s where Academia ERP gives you a sigh of relief:

  • Easy onboarding with minimal IT dependency.
  • Cloud-first architecture that allows remote access and updates.
  • Training and support to help every stakeholder make the most of AI.

 

We don’t just give you the software. We walk with you until you master it.

Final Thoughts: AI Is Not the Future — It’s the Now

The education sector is evolving rapidly — and institutions that don’t adopt AI-powered tools risk falling behind.

Whether you’re struggling with student retention, overwhelmed by compliance, or just trying to streamline operations, AI-enabled Student Information Systems are no longer optional — they’re essential.

With the Academia Student Information System, you get more than software. You get a trusted partner that understands your institution’s unique challenges and offers AI-led solutions that are practical, scalable, and transformative.

Ready to future-proof your campus?

Book a free demo with Academia SIS today and see how AI can revolutionize your institution.

 

Improve Student Recruitment Quality and Applicant Experience with Academia ERP

Posted on by Hemant Mahajan

Enquiry management is one of the biggest concerns of education institutes during the admission phase. It becomes a big hassle for administrators to track each application and assist thousands of applicants all along the individual admission cycles. What most institutes miss seeing is the amount of agitation that grows in parents and applicants while hustling with your operational inefficiencies. This can directly be linked to the dipping admissions rate at your institute.

To put an end to this for good, you can try Academia Education ERP with an in-built enquiry management system. Here is everything that you must know about it.

Academia ERP Enquiry Management System

Academia is a school, college, university, and training institute management software that offers process automation of all institute operations. It helps an institute manage and monitor academic and administrative activities in an institute.

It is a 35+ module Education ERP software that comes with dedicated pre-admission and admission capabilities. The pre-admission module exhibits an in-built enquiry management system.

Academia ERP’s enquiry management system helps in tracking an enquirer’s detail and communicating solutions of the enquiries. The system is laced with a communication toolkit that inspires an omnichannel communication approach with applicants and parents.

The solution automatically sends the status of various selection stages via email, SMS, and Whatsapp to the applicants. Institutes can also send custom emails, SMS, or Whatsapp messages to share information with prospects. The system tracks the communication and keeps a central log of the phase in which the enquiry currently is. You can use the software to assign, close, and track all the enquiries that are happening in your institute.

Academia ERP can help institutes take quick follow-ups and manage their admission enquiries better.

Eliminates spreadsheets from the system

If you are still struggling with  spreadsheets and manual entries to organize admission enquiries, Academia ERP is a perfect solution for you. Use the efficient ERP solution to centralize all your enquiries and manage them on the go. The enquiry management system would help you log and organize your admission prospects better. You would have a real-time update on the process and track the enquiry from anywhere and anytime to assist the applicant.

Features of the Student Enquiry Management System

The list of features Academia ERP offers is as follows:-

  1. Easy enquiry form setup
  2. Easy enquiry registration
  3. Easy enquiry assignment
  4. Easy follow-ups through reminders
  5. Easy record management of old queries
  6. Time-saving and reliable solution
  7. Access to data and opportunities.

Wrapping Up

Admissions would soon be knocking on your institute doors. Are you planning to break the barrier and go digital? If it is a yes, talk to our ERP expert to learn a range of solutions built to meet your institute’s needs. Besides Enquiry Management our solutions come with other key modules like Admission Management, Course Management, Fee Management, Hostel Management, Exam Management etc.

Contact us today for any queries on ERP for schools, ERP for higher education institutions, and ERP for training management institutions

Everything you need to know about the education system in Canada

Posted on by Hemant Mahajan

The Canadian government is making some big investments in the public education sector. And statistics do confirm they are on the right path. In the past decade, the country has become a global center for people to find new job opportunities, business opportunities, education, a better quality of life, and so much more. To meet the demands of people from various parts of the world, it was very practical for the government to internationalize its education system. 

In this blog, we will be discussing the education system of Canada and why it is considered one of the best. 

Overview

Canada has a well-funded public education. It is managed provincially, and there are some aspects (very few, although) that vary from province to province. However, as the federal government oversees education, the standard remains consistently high throughout the country. 

In Canada, there are both public and private education institutions. The Canadian government spends heftily subsidizing education from kindergarten to the post-secondary level (provided by universities). It spends about 6% of its GDP on education, which is more than the average among the OECD (Organisation for Economic Co-operation and Development) countries.

Education Segmentation in Canada

Education in Canada is divided into three levels: 

  • Primary 
  • Secondary
  • Post-secondary

Primary Education 

Primary education starts at the elementary level and ends at grade 8. Students would usually start at the age of six to seven and would pass out from the primary segment at the age of 13 to 14. The school year starts in September and ends in following June. 

Education in Canada is available to all students at the age of 5. Provinces such as Quebec and Ontario provide elementary education at the age of 4 too. Depending on the provider, a student can be enrolled in Kindergarten. But that is optional. A student can directly enroll in Grade 1 as well. Since the education system changes province to province, needless to say, the age of compulsory education changes too. 

Province Age of compulsory education
Alberta 6 to 16
British Columbia 6 to 16
Manitoba 7 to 18
New Brunswick 5 to 18
Newfoundland 6 to 16
Northwest Territories 5 to 18
Nova Scotia 5 to 16
Ontario 6 to 18
Prince Edward Island 5 to 16
Quebec 6 to 16
Saskatchewan 7 to 16
Yukon 6 to 16

Secondary Education 

Secondary education or high school, in generic terms, starts at grade 9 to grade 12. A student would typically start high school at age 14 and pass out at 18. Since the education system in Canada is managed provincially, provinces such as Ontario and Quebec have a slight difference in their education system. 

In Ontario, they have a Grade 12+, and in Quebec, students attend high school until the age of 16. Students also have a choice to proceed to CEGEP, a publicly funded two-year college program where students can pursue either a university education, go for a diploma, or a vocational diploma. 

Post-Secondary Education

Canada has a vast network of colleges and universities and offers some of the best post-secondary education options worldwide. 

It has many internationally recognized programs. They are located both in urban and rural regions throughout the nation and have made education affordable and accessible to the population across the country. Degree awarded from Canadian universities is recognized worldwide and hold the weightage same as some of the most prestigious universities worldwide. 

Universities programs start from September to April or May. A college year is comprised of two semesters or terms. A student also can take classes for the third semester in the summer months. So, it entirely depends on the institute and students to start their university program in September or January. College programs can run all throughout the year, and this flexibility allows students to begin the course at any point of the year. 

Wrapping Up 

Canada has one of the highest literacy ratios. In 2015, 90% of people in Canada aged 25 to 64 were found to have completed at least high school, and 66% of people had obtained a post-secondary education credential. 

Quality and flexibility of education are two of the biggest reasons for the success of the Canadian education system. It provides the best facilities to its students for vocational and research. Provides a flexible structure, has made compulsory education for up to 16 years at least, and has been able to inculcate interest in people for education.  

The country is doing fairly well in the Primary and Secondary education segment. But it still has some deficiencies in post-secondary education. Like most countries in the world, Canada too is fighting the challenge of high dropout rates, and this can easily be mitigated through technological solutions. Learn more about education technologies such as education ERP / Student Information Systems to know how they can help in improved admission rates and student retention. 

Digital Education in Indonesia: Transforming the System

Posted on by Hemant Mahajan

Indonesia celebrated National Technology Awakening Day in August 2022. The Ministry of education, culture, and technology participated in this event; it was a cross-departmental effort towards improving the education system of Indonesia through effective digital initiatives. The theme for this year was “Educational Transformation and Innovation through Technology.” 

The event had several highlights, including the government’s plan to go more digital-exclusive in the coming few years to make education more accessible and economically viable. 

On occasion, the Education, Culture, Research and Technology Minister Nadiem Makarim shared, 

“Thank you to the more than 1.2 million educators who have accessed and shared material on the Merdeka Mengajar [Emancipated Teaching] platform, a channel for teachers to learn, to teach and to create and support the implementation of the Merdeka Curriculum. In addition, as many as 3.2 million educators and education offices throughout Indonesia have accessed various technology platforms with a belajar.id account,”

The platform has become a learning tool for 714,000 students, 2,600 universities, 2,700 industrial partners, and 43,000 practitioners. The Ministry also released other platforms such as Rapor Pendidikan, Tanya Bos, Kampus, Merdeka, The School Activity Plan and Budget Application (ARKAS), and the School Procurement Information System (SIPLah).

 In the course of three years, the government has made several efforts to improve the digital infrastructure of the country. It worked with various educational institutes. They collaborated with principals, teachers, administrators, and lecturers to get the view of various stakeholders. The government’s aim has solely been to benefit various stakeholders in the education ecosystem. 

Today, Merdeka Curriculum and Belajar.id is impacting the lives of 1.6 million users and more than 312 thousand teachers. There are advanced teaching tools that teachers regularly use, and more than 1000 teacher communities throughout the country are relying on digital content libraries for teaching.

More than 500 colleges and more than 4000 educational institutions throughout the country are digitally equipped. However, there is a lot of scope for improvement, which requires hefty funding from government and private players to enter the market. The collaboration fund has been increased from 2 trillion to 11 trillion, which is likely to support the digital infrastructure to manage three times more users than there were in 2021.

Similarly, the government of Indonesia has an exceeding focus on improving opportunities for students. They are finding ways to make collaboration easy for the students of Indonesia. VokasiLand — a virtual reality project, is a great example of this. 

Transformation and innovation in Indonesia are all about collaboration and joint efforts of all the stakeholders. It is a holistic approach that is likely to completely change the landscape of the Indonesian education system. With technology becoming cheaper and cheaper and more accessible to people around the world, over time learning process, learning tools, learning experience, student outcomes, and so many more things are going to drastically change to cause a positive impact. 

Learn how Academia ERP is helping leading institutes in Indonesia to mitigate challenges such as increased drop rates, institute management, resource planning, financial planning and management, and more. Contact us here. 

EdTech Partnerships to enhance the Future of Education

Posted on by Hemant Mahajan

EdTech Partnerships to enhance the Future of Education

The world has started to restore order after a long battle with the pandemic. The education industry is also reanalyzing the choices they have made with respect to choosing the education technologies that were implemented in haste to counter the immediate challenge. 

All in all, education technology has made a massive difference in the lives of students and teachers. The best edtech entrepreneurs understand this and are constantly realigning their products to the changing needs of the institutes. But only the best ones. 

It gets people thinking, in the post-pandemic world, would all the brands that mushroomed and thrived in the pandemic have any chance to survive now? 

However, this is very clear. The education industry is not looking back and will undoubtedly undergo digital transformation. If you want to leverage this opportunity by becoming a partner with good brands, you have to be very choosy and also accurate while making a decision. Here is how you can identify a good partner. 

  • Is the brand building long-term relationships with the customers? 

Good brands are all about building long-term relationships with their clients. This impacts how they provide service to their existing customers and constantly improve the product to attract new clients. Their primary focus is to retain customers, which is the best tactic to survive in a competitive environment and build a strong base for the future. Check out the company portfolio and identify how many new customers they have added after the pandemic and how many they have retained. 

  • How flexible is the brand to meet the changing needs of customers? 

Building a product and implementing it is only the beginning. The world has long moved from legacy software that didn’t provide the flexibility to accommodate the changing needs of the customer. But with modern systems, it is easier to constantly innovate and develop solutions relevant to the customer’s needs of today and tomorrow. Hence, brands that provide education institutes these benefits are likely to have a better chance of survival. And the brands are still not ready to evolve and have a cloudy future in the market. 

  • How are stakeholders using the product? 

The usability of the product is a reality check for every product. It is important to know what benefits the product provides to the customers and how useful the product is in everyday institutional activities. A brand that has a focus on transforming the lives of its stakeholders would constantly be seen improving the product’s core functionalities. And hence improving the user experience constantly to nurture customer loyalty. 

Way Forward

These are the three parameters on which you can analyze a brand’s future in the education industry. If you are looking for a partner with all these qualities, you might be interested in partnering with us. We have an award-winning education ERP with 320+ customers in 22 countries. We are innovative and reliable and have transformed the lives of 800,000+ educators and learners. If you want to learn about our partner program, drop a ‘Hi’ here, and we will get back to you within 2-3 business days. 

5 Most Frequently Asked Questions about Education ERP / SIS – Answered

Posted on by Hemant Mahajan

The world of technology may seem confusing at first, but digitalization is inevitable and you need to be quick in adapting to the technology. As a technology maven, and globally recognized for our flagship product Academia, we would love to be of any assistance to you in understanding the Education ERP solution. 

Let’s start with the definition first. Education ERP or enterprise resource planning software for the education industry is an advanced software. It is an app suite that aims at handling all your tasks from a single software and brings seamlessness to your processes. It comes with an integrated SIS, or student information system that works as a backbone and centralizes all the student-related data for better working and seamless management. 

Since this generalized definition is not enough to clear all your doubts and queries, we have listed down the five most frequently asked questions on education ERP and have answered them to the best of our knowledge. If you have more queries, please feel free to connect with our consultant here. We are available 24*7 to support you in any way we can. 

1. Can a school management system or school ERP system automate all the operations and processes of a school? 

Automation is a buzzword in the tech industry, and downright amazing if you ask us. But, it is in a very nascent stage. That means yes, automation is possible but it has certain limitations. 

Tasks such as attendance management, timetable generation, fee collection, and important communication can be automated. And we believe, it is good enough. These are some of the most time-taking and repetitive activities found in the education ecosystem.

To answer your question, most administrative tasks can be automated easily. For anything that is too complex to automate, you may not find it in a pre-built tool. But you can always communicate your needs to the ERP experts and they may be able to help you with the customizations and add-ons. 

2. How to manage online learning using education ERP? 

Education ERP solutions are pretty robust and accommodating. They can be easily integrated with an LMS or any tool that you use for online learning. Also, there are some education ERP solutions that have in-built online learning features and you can run online classes on them. 

But most of the education ERP solutions would have faculty and student side features that support online assigning of the projects and submissions as well. Also, examination-related tasks can be done on education ERP solutions. 

3. How do Education ERP solutions provide error-free data, reports, and information? 

Education ERP solutions are designed to provide error-free working. They are built on modern technology that runs on various logic in the backend. Also, before the implementation, they go through intense testing and most Education ERP solutions follow the GIGO concept, and only the useful and crucial data is put to use, while other things are stored in the archive. 

4. Does implementing Education ERP mean no manual intervention? 

In the processes and functions where you have automated things, yes you don’t have to do anything. It would be an end-to-end automated process. Also, there would be some aspects of the institute that would be partially automated and would require some manual interventions. All in all, it would reduce a significant amount of workload on your employees in both conditions. 

5. Can a school ERP solution help in making decisions at various levels?

Yes, absolutely. This is the most dynamic feature of an education ERP system. You would find a host of reports that would provide you with predictive analysis on trends and you can use them to build strategies for improvement in problem areas. 

Also, these reports are generated through Machine Learning, Business Intelligence, and Artificial Intelligence, they are pretty robust and on point. If you go with an Education ERP / SIS solution such as Academia ERP there would hardly be any time when you would find any gaps in the reporting as we configure the entire product to meet your needs. 

Wrapping Up 

We hope, you have more clarity about Education ERP / Student Information System software now and that you were able to find the answer you were looking for. In case you have any more questions you can always contact us anytime, we are always happy to help you. 

Adaptive Learning and Education ERP

Posted on by Hemant Mahajan

Technology has a way to transform the lives of people it connects. Many positive, some negative – but our sense is technology largely means good, and technology means providing tailor-made solutions to the problems faced by all industries and their biggest stakeholders. 

Talking of personalized learning in the education ecosystem, we cannot ignore the role of technology – especially in achieving adaptive learning. By definition, adaptive learning means devising educational methods using AI-driven algorithms in a digital learning environment. It enhances interaction with the learner and delivers personalized learning experiences through highly customized resources. This includes innovative learning activities, the use of modern technology, and continuous improvements in practices to reach the ultimate goal. 

In this particular piece of content, we would try to unravel the path that has helped achieve adaptive learning and discuss several steps taken by technology experts for the benefit of education organizations. 

Adaptive Learning, Adaptive Hypermedia,  and Identifying the Learning Style of Students 

  • Adaptive Learning 

Easier said than done, there are many pieces of research from renowned educational theorists on adaptive learning. Formally starting from identifying the learning styles of students and mapping the teaching styles with it, today technology is making this task easier and also digitally possible.  

Adaptive learning is a fascinating concept. Time and time again research has surfaced proving that every individual has a different learning style. Teaching styles must differ based on these findings. For the concept to work successfully and give positive results, it demands academicians to go beyond just measuring knowledge retention in terms of marks and grades. It requires teachers to closely analyze various aspects of a student’s personality and build a deep analysis of their individual learning patterns. 

But how do they do it? Is there a definite process to do it? Or do they give you a list of characteristics that must be analyzed to understand the learning behavior of a student? For years, teachers just went round and round orbiting around this concept. Meaning, that even though they had the motivation, they lacked the resources. 

With time, scales tipped towards technology. Adaptive learning was made possible with Adaptive Hypermedia and we are where we are today – successfully providing personalized learning to students. 

  • Adaptive Hypermedia 

Over time technology evolved and started penetrating various industries. Educational institutes in the west started using various types of media other than books to bring more variety into their teaching styles. This entire chain of change gave birth to the term hypermedia.

More research surfaced and people found adaptive learning with hypermedia is easier to provide individualized learning experiences to the students. According to Peter Brusilovsky, individualized instructions influenced the behavior of the education community. For which he aggressively proposed the use of hypermedia. He supported analyzing learners based on their profiles or records. He also highlighted the importance of user modeling to personalize learning successfully. 

In 1998, Mario Paolucci proposed an adaptive hypermedia system that was capable of diagnosing and identifying each student’s misconceptions. He was taking individualized learning to the next level. Building the base for Lo, Wang, and Yeh, Paolucci’s research is seen as a game changer. 

In 2004, Lo, Wang, and Yeh used Paolucci’s concepts to develop a hypermedia-based English Learning System for Prepositions. Not going deep into the product, we would just appreciate the sheer futurism in the concept and product modeling. The team of three started learning the online behavior of the students. They defined various touch points that allowed them to know the online learning behavior of their students. Various student behaviors were defined using data points such as idle time, response time, effective learning time, ineffective learning time, and login time. 

Although, just the tip of the iceberg, we believe it was a great achievement. Using the parameters the three successfully detected various learning attitudes of the students such as concentration, willingness, patience, and more. They used this knowledge to build a more individualized learning environment and teaching style. But, it was a time-intensive, manual process that was hard to achieve on practical grounds. 

The modern concept of Adaptive Learning 

There are so many other instances, various research, and technological advancements that have led us here. Today, if we can talk about creating a personalized learning experience and changing the content per user to attain the results it is because people before us have invested a great deal of time in creating a base for us theoretically and technologically. 

If we talk about the current scenario, the education industry is on a brink of change. The wheels of transformation are churning as more and more universities and colleges adapt to digital infrastructure and popularize online learning. Today, we have products that are collecting data at all stages to help us build an understanding of student behavior. 

Introduction to Education ERP and achieving Adaptive Learning Goals 

As the world moves towards providing more immersive learning experiences to students, adaptive learning is expected to play a dominant role in the education sector. Past experiences and studies suggest achieving adaptive learning requires data-backed reasoning and tools that reinforce learning and adapt to the individual student’s needs. 

As more and more digital tools emerge the goals appear to become easier to achieve. Especially, the multi-faceted quality of ERP solutions is highly praised by education theorists and administration. It is because of the provision it provides to collect data at several touchpoints through student mobile applications, web portals, faculty and administration performance and behavioral inputs about students, and also their quality to seamlessly get integrated with online learning tools. 

Through ERP you get to have a better understanding of a student’s pattern of learning, their interest, their effective time of learning, and even their response to different teaching styles. This opens new doors for the education system around the world and gives them a chance to break the barriers and move ahead. This also, helps them plan resources better for the students and allows them to not blindly invest their resources and force students to adapt to the redundant methods of learning. Through the education ERP solution not only do you get tools to better manage your institute, but also make teaching more centralized to student needs. 

What is an Education ERP?

Enterprise resource planning is an umbrella term used for a host of mini-programs that are collectively used by enterprises to manage their resources better and bring more ease to functioning. 

The definition does not change much with the addition of ‘education’ as a prefix to the term. Education ERP solutions are highly-configurable and tailor-made solutions built for education institutes such as schools, universities, and training institutes. They help in: 

  • Data Management, Analytics, and Reports 

ERP solutions allow you to centralize your institute data and allow various stakeholders to use it for improved functioning. But one of the biggest things that this system does for you is data collection and data management. This gives institutes the added benefit of data insights.

With the removed opaqueness in the system, institutes can improve their strategies and achieve institute goals faster. It is a digitalized narrative that was set decades ago by educationists and researchers that allows for modifications in teaching styles, academic processes, and various other things for higher knowledge retention and student outcomes. 

  • Helps learn about risks

Predictive analysis is the latest addition to Education ERP. Like other industry segments, education too is now using data to allow Artificial Intelligence and Machine Learning to learn about the risks present in the ecosystem and provide effective solutions to address them. 

Risks such as bad resource planning, financial crisis, reduced student engagement, non-availability of important resources, and student dropouts can be easily identified before they cripple your institute. It is a great way to ensure higher revenue, and student outcomes even in global stumbling blocks such as Covid-19, or recession. 

  • Implementing AI in Learning Management System 

Using ERP in combination with Learning Management System allows you to save time in personalizing education for students. It allows you to learn about the existing knowledge and skills of the student and use it to define new teaching styles for improved student engagement. Also, the system tells you about areas in which student needs attention and counseling and helps them master new skills, gain new knowledge and also build a sustainable career path. 

Going Forward

Adaptive learning is one of the most sought-after concepts in the education industry. Surprisingly, it has been on the agenda of every institute not just in the present but decades ago as well. As technology progresses we can expect new understanding sprouting from all the knowledge, research, and technology that we have. 

We can assure you, that adaptive learning would rule the world as it is not only practical, profitable, and beneficial but also meaningful. People have different learning styles and the world must embrace this fact and start looking beyond just books and giving skills, knowledge, learning pattern, and style the due stance in strategies that could have made things so much better years ago. 

Solutions such as ERP are highly supportive for education institutes to build the right infrastructure to learn, grow and implement adaptive learning. You can talk to our technology experts to understand how our product Academia ERP is fulfilling the needs of the industry and supporting adaptive learning. We would love to be of any assistance. 

Stay tuned for more information, and exciting news in the edtech domain.

How A Modern Education ERP Can Save Your Money

Posted on by Hemant Mahajan

In today’s time, the education sector is one of the most important segments that require the right boost of technology like an ERP system, but do you know all the University cost-cutting strategies before having an ERP software in your institute? It always becomes difficult for educational institutions to decide on the technology that can help with saving their cost and money. For modern institutions, ERP is considered one of the most important and path-breaking technologies that can help in attaining complete digital transformation, meanwhile, there always remains various confusions among administrators and higher authorities about the cost of an ERP, so today let’s discuss this in this blog:

  • Reduces costing for paper

Schools, colleges, and universities own a huge amount of data starting from initial data of students, admission details, financial data, admission records, medical data, and various other academic and administrative data that includes confidential and important information. Previously all this data and information was stored using pen and paper, the bulk of files and documentation, and various other manual processes. All these processes included a huge amount of money and time. So university ERP helps in reducing unnecessary costs for paper along with making each piece of data and information secure, easy to access, and reliable. It removes extra paperwork keeping every information reachable within just a few clicks for all stakeholders that are, students, parents, faculty, and higher authorities. 

  • Removes communication costs

Communication is the most crucial key to the success of any educational institution, and to keep it fluent, institutions opt for ways like phone, messages, emails, and whatnot! It includes huge costing but stills never satisfies the needs of stakeholders. An ERP software provides the right cost-saving strategies along with bridging the communication gap among the institution. It gives a single platform (portal/mobile application) to all the stakeholders to communicate each piece of information in the best way keeping the communication fluent, error-free, and satisfying at each end. Using the software any associated person from parent to a higher authority can send messages, email, notifications, and get notified with the upcoming responsibilities using the mobile application making it a super flexible process for everyone. 

  • Tracks real-time performance of students along with saving huge costing

For any university or higher education institution, it is essential to track the real-time performance of the student to analyze the overall learning and growth graph of the student. Meanwhile, it also becomes difficult to monitor students day to day activities and to make it efficient institutions choose various methods and techniques that increase extra costing and hours with extra manpower. An ERP software allows online and real-time tracking of students with the latest scoring of students in each test available within just a few clicks.  It also gives simple and easy tracking of faculty performance to which higher authorities have to set goals for each faculty. It provides the overall cost-cutting of the institution in the best possible manner. 

  • Streamlines daily tasks 

Multiple day-to-day operations are needed to be completed by the faculty and students in the institution. Some of these tasks are daily attendance, basic records, library management, and a lot of others. Manual intervention of all these processes includes huge costs, manpower, and time that can be easily removed using an ERP system. It automates each operation of the institute making it more convenient for every individual present in the university/institution. 

  • Reduces costs of the admission process

The admission season is considered the busiest time in any educational institution, it involves huge data that needs to be managed efficiently. Manual intervention of the admission process involves errors, confusion, and in some cases mismanagement that includes huge cost, manpower, and a huge amount of time. An education ERP software is one of the best university cost-saving ideas to manage the admission process effectively and efficiently. It manages the complete admission process smoothly removing all the hectic tasks, extra and unnecessary costs automating the complete admission process from form filling to registration and enrollment of the student. 

  • Less burden of examination costs

Just like the admissions, the examination is also one of the most important seasons for any educational institution, universities and colleges always spend a huge cost to make it systematic, functional, and efficient, higher authorities always think about how they can cut costs over this without interrupting the internal and crucial processes. ERP software gives an easier, flexible, and robust way of completing the whole examination process through automation along with cutting unnecessary costs and the burden of faculty. The main focus of an education ERP is to ease out all the academic and administrative tasks of universities/colleges/schools along with cutting extra costs in all prospects. 

  • Eliminates extra costing for fee payments

Fee payments are often the most necessary transactions of any educational institution, it needs concentration, perception, honesty, and clarity, but even after having all these, sometimes it involves errors, misunderstandings, and chaos at the administrative level. An education ERP provides transparency, clarity, flexibility, scalability in each fee transaction at each level. The students and parents get notifications when at the due date for fee submissions, the administrator gets easier access to all transactions of each student along with easy receipt generation for all the transactions along with eliminating extra costs for managing each fee payment and other things. 

  • Increases revenue 

With multiple operations available in educational institutions including a huge amount of investments it becomes difficult to focus on revenue generation and profits. So an education ERP provides a way to increase the revenue by saving costs over unnecessary investments, extra manpower, and various other things. Automation of all the academic and administrative operations available in the institute leads towards ROI development and profit generation in unexpected ways.


Why should you choose Academia to save costs having ERP?

There are various ERP software available for educational institutions, but institutions must understand the true usage of an ERP system and a comparison between a few ERP vendors is also important. You can also check Academia, it is also one of the best, awarded, and leading education ERP that is helping more than 200+ educational institutions to bring automation and digital transformation along with having cost-saving with each operation and revenue generation. 

Conclusion 

Hope this article helped in understanding a modern ERP and its usages in cost-saving and earning revenue along with bringing a systematic workflow in the institution. To know more, request your demo now or drop a mail and we will be there to help you with the best.