higher education institutions Archives

Improve Student Recruitment Quality and Applicant Experience with Academia ERP

Posted on February 1, 2023July 14, 2025 by Hemant Mahajan

Enquiry management is one of the biggest concerns of education institutes during the admission phase. It becomes a big hassle for administrators to track each application and assist thousands of applicants all along the individual admission cycles. What most institutes miss seeing is the amount of agitation that grows in parents and applicants while hustling with your operational inefficiencies. This can directly be linked to the dipping admissions rate at your institute.

To put an end to this for good, you can try Academia Education ERP with an in-built enquiry management system. Here is everything that you must know about it.

Academia ERP Enquiry Management System

Academia is a school, college, university, and training institute management software that offers process automation of all institute operations. It helps an institute manage and monitor academic and administrative activities in an institute.

It is a 35+ module Education ERP software that comes with dedicated pre-admission and admission capabilities. The pre-admission module exhibits an in-built enquiry management system.

Academia ERP’s enquiry management system helps in tracking an enquirer’s detail and communicating solutions of the enquiries. The system is laced with a communication toolkit that inspires an omnichannel communication approach with applicants and parents.

The solution automatically sends the status of various selection stages via email, SMS, and Whatsapp to the applicants. Institutes can also send custom emails, SMS, or Whatsapp messages to share information with prospects. The system tracks the communication and keeps a central log of the phase in which the enquiry currently is. You can use the software to assign, close, and track all the enquiries that are happening in your institute.

Academia ERP can help institutes take quick follow-ups and manage their admission enquiries better.

Eliminates spreadsheets from the system

If you are still struggling with spreadsheets and manual entries to organize admission enquiries, Academia ERP is a perfect solution for you. Use the efficient ERP solution to centralize all your enquiries and manage them on the go. The enquiry management system would help you log and organize your admission prospects better. You would have a real-time update on the process and track the enquiry from anywhere and anytime to assist the applicant.

Features of the Student Enquiry Management System

The list of features Academia ERP offers is as follows:-

Easy enquiry form setup
Easy enquiry registration
Easy enquiry assignment
Easy follow-ups through reminders
Easy record management of old queries
Time-saving and reliable solution
Access to data and opportunities.

Wrapping Up

Admissions would soon be knocking on your institute doors. Are you planning to break the barrier and go digital? If it is a yes, talk to our ERP expert to learn a range of solutions built to meet your institute’s needs. Besides Enquiry Management our solutions come with other key modules like Admission Management, Course Management, Fee Management, Hostel Management, Exam Management etc.

Contact us today for any queries on ERP for schools, ERP for higher education institutions, and ERP for training management institutions

Challenges and Supporting Factors in Adopting ERP in Higher Education Indonesia

Posted on July 13, 2022July 15, 2025 by Hemant Mahajan

The education model of modern institutions in Indonesia is changing and moving towards automation and digital transformation. According to Wikipedia, the Indonesian education system is the fourth largest in the world with more than 50 million students, 3 million teachers, and 300,000 schools. Indonesian institutions need to choose and implement technologies like ERP that are directly associated with modern education and growth.

Higher education institutions in Indonesia are on the verge to opt for ERP systems for complete digital transformation, but institutions need to check the challenges & supporting factors in adopting ERP according to the Indonesian educational system.

An ERP implementation can be one of the most intensive processes undertaken after considering Indonesia’s education ecosystem.

Installing an ERP system changes the complete scenario for all stakeholders, so to make it positive the challenges need to be accomplished deliberately.

Challenges & their Supporting Factors in Implementing ERP

1. Selection of the right ERP software

Challenges

There are 2,316 higher education institutions (2,235 private), including 391 universities (345 private) in Indonesia. Higher education in Indonesia offers academic degrees, vocational degrees, and professional degrees.

These institutions are on their way to opting for digital transformation and an ERP is one such solution. To choosing ERP, institutions are facing various confusion like selecting the ERP for some operations, avoiding systematic implementation process, and more.

Supporting Factor

Indonesian institutions need to deep dive into research for finding the right ERP software. It is crucial to check all the necessary features, modules, and functionalities that your ERP provides. With all these, the ERP vendor organization you choose must provide you with efficient implementation, support, & pre & post-implementation process, maintenance & sprint updates.

2. Proper communication between institutional authorities & ERP experts

Challenges

Effective communication is the key to success for any business. In educational institutions as well, it becomes necessary to have an effective chain of communication between all the stakeholders.

After selecting an ERP system, institutions often find it difficult to connect with the ERP vendor due to various factors like language differences, unscheduled meetings, unskilled ERP managers for their institutions, and more. All these affect the entire implementation process of the ERP in your institution.

Supporting Factor

For smooth implementation of an ERP, it is a must that institutions in Indonesia should check each and everything with the ERP they choose from the start. They can communicate and understand the product in the following manners:

Requesting at least 2-3 rounds of complete tour or demo of the product.
Demanding a dedicated and skilled ERP expert for proper implementation of the ERP.
Organizing internal sessions in your institute explaining the ERP and its features.
Connecting with the ERP vendor team regularly for seamless relationships.

3. System preparation according to the Indonesian education scenario

Challenges

As discussed above, Indonesia includes more than 2000+ institutions. It includes institutions with academic degrees, vocational degrees, and professional degrees. In these different types of institutions, ERP vendors often get distracted and confused in choosing and accomplishing the needs in implementation.

Supporting Factor

An ERP is considered an end-to-end solution for educational institutions. The ERP you choose must provide you with all the features that can help in managing all the academic & administrative operations.

For this, the system you choose must provide all the standard versions with a centralized server. The ERP experts should deal with all the necessary system preparation according to your institutional type, operations, activities, and regular tasks.

4. An efficient deployment & training for all stakeholders

Challenges

After proper system preparation, institutions often face difficulties in managing the efficient deployment of the ERP and knowledge transferring to KT, as most of the ERP vendors do not always provide training to all the stakeholders for a better understanding of the product.

Supporting Factor

As mentioned above, every institution has a different way of imparting education. The ERP system you choose must provide:

A Systematic Deployment

After systematic preparation of ERP, institutions must opt for a consolidated deployment plan containing information on processes to be mapped to the designated modules.

Training to Stakeholders

An ERP system changes the complete operational activities of the institute. It makes all the stakeholders opt for an automated method, and it sometimes becomes difficult to go with the sudden transformation.

For this, higher authorities at the educational institution need to organize sessions with associated stakeholders for complete knowledge transfer and proper functioning in the institutions.

5. Regular Maintenance & Updates

Challenges

After completing all the processes, an ERP system requires continuous maintenance & needs to be updated regularly. Institutions in their day-to-day tasks educational authorities often neglect or forget the regular maintenance & updates.

Supporting Factor

After the completion of installation, we provide comprehensive support to the institute. A good ERP software provides institutions with raising queries related to the software, it also gets resolved as stipulated by a support team. It should also organize sessions to provide detailed sessions for sprint updates.

Academia ERP: A perfect solution for Indonesian educational institutions

Every country owns a different level of education ecosystem, with different types of programs & courses offered, different types of stakeholders’ behavior, and a lot more differentiated things.

Keeping the aforementioned in view, Academia provides a comprehensive and customized ERP solution according to the needs of the institution. Currently, we are providing robust ERP solutions in more than 20 countries according to their customizable needs.

With our several clients present in Indonesia, we provide the supporting factors & solutions to all the challenges that affect consistent ERP implementation.

Want to know more? Request your demo now!

NBA Accreditation: Definition, Benefits, and Process

Posted on February 22, 2022July 16, 2025 by Hemant Mahajan

With the advancement in the education sector, the quality of education and learning is enhancing day by day, and the introduction of a new Accreditation process by the NBA in 2015 is one such change that can bring great impact in terms of quality of education & institutional practices.

What is NBA Accreditation?

NBA, National Board of Accreditation is an accreditation agency representing India in the Washington Accord (WA). The NBA was established in 1994 and gained autonomy in the year 2010. Furthermore, it became a member of the Washington Accord in the year 2014. The main feature of the NBA is to assess the performance of higher education institutions issuing quality accreditation certificates to a specific program that complies with the quality Standards Criteria of the NBA.

The NBA accreditation supports various programs on mission and vision statement, Programme outcomes, course outcomes, faculty contributions, students’ performance, teaching-learning process outcomes, infrastructure, and library management.

Based on various criteria, NBA certification and accreditation support various funds, autonomous college status, deemed university status and having the authority of researching projects.

Why is NBA Accreditation important?

Let’s say a higher education institution has NBA accreditation and carries the stamp of recognition for its education quality assurance at undergraduate, graduate, and postgraduate levels. Universities and colleges need to have NBA accreditation for as stringent NBA accreditation criteria with the purpose that they are at par with international best practices.

Having an NBA accreditation, higher education institutions can have better clarity of data, identification, and student encouragement that can lead to enhancement of the overall institution.

Benefits of NBA Accreditation

Managing quality standards

There are various ways through which an institution can manage quality standards, with NBA accreditation it becomes quite possible to meet stringent quality standards. Academia modules provide complete management to quality standards providing the necessity of students having to conduct a detailed analysis at college admission and management process.

It signifies the commitment to excellence, students also get benefit from the process of continuity in the improvement of quality that is a part of the NBA’s approach to promoting excellence in technical education.

Encourages trust in the institution

Institutions having NBA accreditation have a compulsion to meet and maintain high standards. This also increases trust and confidence among the public promoting accountability. This helps potential students and their families to have a certain level of trust in the institution for the amount of accreditation it receives.

Improves students’ performance

The modern generation of students expects an enhanced and advanced process of learning, teaching, examination, and result generation. Academia supports NBA accredited programs and supports Outcome-Based Education OBE, which can measure students on criteria like knowledge, skills, and attitude. Also, various facilities and curriculum ensure the student gets proper placement after their studies.

Helps in SWOT analysis targeting better outcomes

Having NBA accreditation institutions can do a SWOT analysis, let’s say, evaluation of their strengths, weaknesses, and opportunities/threats. Academia with its modules helps in perfect evaluation, it helps the institution understand where it currently stands and how it should move forward.

Promotes fund-raising

Accreditation necessarily helps educational institutions to secure and raise funds in the best ways. With the funding increasingly linked to effective performance and outcomes, accreditation would help institutions to avail performance-linked funding and incentives.

Better mobility going forward

It is always important that educational institutions create transparency and provide mobility to educational institutions, it encourages and makes possible easing out the mobility to students and professionals at all levels.

Enabling all the features that support accreditation, Academia facilitates higher mobility to students who are pursuing higher education.

With the rise of the advanced education ecosystem, higher education institutions in India need to adopt the accreditation process to garner the benefits of the NBA program focusing on the betterment and growth of educational institutions.

Process of NBA Accreditation for Higher Education Institutions

Online Registration

Institutions seeking NBA certification need to have an online registration as the first step. Institutions can submit the required documents with the registration form using the ‘eNBA’ portal.

Details Submission

Moving to the portal, a permanent user ID along with password credentials is generated after the payment of the nominal registration fee. Utilizing the permanent Id, institutions can submit more details like the name of the head of the institution, information related to key promoters, institution’s bank details, proposing programs along with various approval letters and regulatory authority.

SAR Report Generation

After this, the institution needs to prepare a self-assessment report (SAR). This whole process is done by self-evaluation of internal work processes & activities. This is an important step to have an institute apply corrective measures and improve the way it works.

Analysis & Evaluation by Committee Members

After completing all the processes, this phase is considered as an important one, it involves analysis and evaluation by the committee members of all the information covering all the areas in higher education institutions.

The major criteria for NBA certification depend on various factors like education outcomes, faculty performance, and overall facilities being provided to enhance students’ growth, the main goal of NBA accreditation is to maintain quality standards in many aspects and likewise.

Closing Notes

With this blog, I hope you got a good understanding of NBA accreditation and its advantages for your institution.

There are various other things that you must know about, get in touch with us and the best of our team will get back to you to make a factful and interesting discussion. Contact us today!

Benefits of Institute Management System Software: A Modules Guide for Educational Institutions

Posted on December 3, 2021July 16, 2025 by Hemant Mahajan

Modernization and technology adoption or advancement in educational institutions are being the new and foremost essential activities that institutions need to focus on. The replacement of old and traditional methods of operating day-to-day tasks with a centralized ERP is helping the core of institutions bring quantifiable and qualifying improvements in the academic and administrative performance.

An ERP system includes multifaceted modules that can help institutions streamline and automate various processes along with significantly improving the scalability and flexibility of academic and administrative operations in the institution.

Academia ERP/SIS is one of the best, robust, and flexible ERP systems that focuses to drive digital transformation in universities, higher education institutions, schools, and training institutes. It owns multiple modules that manage all the academic and administrative operations.

This blog outlines details of the key modules offered by Academia to automate all the processes in an institution.

Modules offered by Academia

Campus Setup/Organization Setup

This module manages the base setup of the institution including all the relevant data and information. Having several capabilities like customization, this module can create and manage several academic departments. Some of the key highlights of this module include the following:

Organization Setup Module Features

Organization Structure	Organization Department	Calendars
Multiple academy locations	Different departments for each campus	Multiple calendars
Separate database	Multiple sub-departments as needed	A separate set of holidays
Applicable calendar of different locations	Real-time tracking in the department	Scheduling of event

Note: There are multiple other features that Academia Organization Setup includes.

Request a demo to know more!

Pre-admission/Admission Management

Admissions are considered as one of the most important segments for any educational institution, Academia pre-admission/admission management module creates and manages admission applications for the institution. It avails an online application form facility on the institute’s website along with managing related tasks for it.

This module eliminates the major manual task that is converting inquiries into applications and applications into admissions. All these tasks are so smooth in managing and storing precise information and records of every student registration. It also helps in creating and managing various inquiry and application reports. Some of the key features of this module include:

Pre-Admissions Module Features

Campaigns	Enquires	Dashboard & Reports
Real-time tracking of various marketing campaigns for prospective students	Creating and capturing an inquiry is easy	For selected academy locations, a listing of the campaigns run
Tracking of budget and amount spent	A complete record of the prospective student, ex. siblings, parents, and communication details	Can generate a summary based on inquiry type, range of dates, etc.,
Entering into academy locations programs covered	Importing prospective students from CSV with all inquiry details	Analyzing the closure rate of inquiries

Note: There are multiple other features that the Academia Pre-admissions module includes.

Request a demo to know more!

Admissions Module Features

Admission Settings	Fees & Refunds	Selection Process
Easy setting for the selection process for programs, batches, seat type with a mechanism	Prepares an entry for online submission	Defines the last date for regular admissions
Managing the start & end of application form sale	Creates a bill for offline payments	View the summary details of the applicant
Configuration of Automation of Applicability of Admission	Makes a new entry is easier	Send notifications to applicants

Note: There are multiple other features that the Academia admissions module includes.

Request a demo to know more!

Program & Course Management

Program and courses management is one of the most important modules that creates and manages the plethora of programs & courses offered by various departments in an institution. Managing every program and course involves defining the credits, hours, and sections, for the programs and multiplying other tasks. A program & course management module offers features to define student advisors and program coordinators. Below are some of the key features that a program & course management module includes.

Program & Course Module Features

Settings & Masters	Planning	Dashboards & Reports
View the list of programs in a specific academy, location, or part of a specific program or an ISU.	View for a course or a section	Generate the List of programs with vacant seats of programs
Advanced search feature to list programs	Assign sessions belonging to a topic	Generate a list of top absenteeism % records in program batches for selected academy locations
A configurable classification system	Schedule a weekly timetable for Program, batch, period, section	Shows the list of students promoted from one period to another
Capability to create Single Course Programs, Distance Learning Programs,	Allow users to enroll students in the specialization	Shows the list of sections associated with the program

Note: There are multiple other features that the Academia program & courses module includes.

Request a demo to know more!

Attendance Management

Attendance is one of the most crucial parts of any educational institution. Whether it is a primary school or the largest university in the world every institution needs to go through the attendance process for faculty, students, or even for admin staff. The manual attendance process is quite hectic and includes manpower, time, and honesty, but even after so much effort, it includes various errors, malfunctions, and fake attendance marking. An automated attendance management system like Academia can provide a systematic and efficient attendance process that facilitates automation and streamlining of all the operations in the best way.

Also, check why the Attendance Management System is important for your institution.

Student Management

Students are the most important focus of any educational institution. It becomes very important for any institution to manage and maintain all the academic and administrative details like personal academic details, tracking academic progress, examination, mark sheet management, and a lot of others. A Cloud-based ERP software like Academia helps in storing and organizing various student-related data properly and efficiently, it needs to be accessed, edited, and updated whenever students and an institution require it. There is a proper process that the Academia Student management module includes. Some of its features are:

Student Management Module

Sub Module	Link	Feature
Dashboards & Reports	Student Request Dashboard	View the list of Student Request that are still unassigned
Dashboard & Reports	Student Reports	Report on Work Experience Details of the Students
Dashboard & Reports	Employee Child Report	List of Students whose Parents are an employee of the organization

Note: There are multiple other features that the Academia student management module includes.

Request a demo to know more!

Timetable Management

Among various other tasks in an educational institution, timetable management is also one of the most important tasks that need to be managed more flexibly and efficiently. The manual process of timetable management involves confusion and chaos among the students and teachers. An automated system like an Academia timetable management system provides effective management making it easier to track attendance, sessions, subjects, syllabus, and a lot more. Along with all these, it also provides reports for faculty, and students as and when needed. There are various other features that the Academia timetable management module provides, wanna know them? Let’s discuss this now!

Fee Management

Fee management is the most important feature that needs to be managed very effectively in the institution. The staff, administrator, students, and even the higher authorities always find it difficult to get the accurate data of fee collection, the dates of submission of each student, the penalty date, and various other fee-associated data. On the other hand, the students also find it difficult to manage all the fee-related tasks along with their study time.

To streamline all the fee-related operations, Academia provides a robust fee management system that is efficient in providing complete automation of each fee task at each end. Some of the key features of the Academia fee management module are:

Fee Management Module

Sub-module	Tabs	Features
Dashboard & Reports	Advance fee reports	Report on the Fee Receipts which are pending to be settled
Dashboard & Reports	Applicant fee report	Applicant Consolidated
Dashboard & Reports	Fee Statistics	Fee Collection, Bills, Outstanding, Refunds Reports, Fee Head wise, etc.

Note: There are multiple other features that the Academia fee management module includes.

Request a demo to know more!

Exam & Mark Sheet Management

Exam & mark sheet management is considered the most crucial task for any institution, they need to be proper, perfect, and effective in any sense. The Academia examination module provides efficient management of all the exam-related processes along with preparing and managing pre-examination tasks. With all these, it also manages exam notifications to send to student/parent/faculty and all other portals with exam programs and student registration. The Academia examination & mark sheet management system includes various modules some of them are:

Exam & Mark Sheet Management Module

Pre-Examination	Examination Setup	Exam Execution	Examination Result
Define the exam centers in terms of Center Type, addresses, capacity, the person responsible for the center, etc.	Shows the list of all students, which are mapped with the course variants which are associated with the Assessment plan.	Track the attendance of the student	Calculate the average marks of the student for specific reporting terms
Divide the center into rooms and define if the room allotment can be made for the center	View the summary of topic coverage details for the question paper in terms of the min, max mark limits set and the actual marks	Assign remarks to students can display on mark sheet as well	View list of results based on program, batch, section, course, Assessment group, etc.
Allow applications to be submitted online.	Define rules for events to arrive at how the marks obtained in individual tests can be consolidated.	Manages the status of events, Can select multiple records, and update the status of events such as pending to conducted.	Users can delete the examination result on various types, subtypes, methods, and event levels.

Note: There are multiple other features that the Academia fee management module includes.

Request a demo to know more!

Certificates, Documents & File Management

Document management is also one of the key aspects of every institution. Educational institutions own bulk of data, documents, files, and certificates and the number increases up and up with each passing year. Manual interventions of managing all these include a lot of errors, chaos, fraud, and many more things.

Automation is the only way for modern education institutions through which they can manage and streamline all the operations more systematically and efficiently. Academia certificate, documents & file management module includes features that help whole institution’s authorities to manage all the processes through automation reducing manual intervention of documentation, file management more flexibly and conveniently. Institutions can manage certification management, faculty/students can request certificates, users can generate documents generators and print directly, keeping records of all the certificates at the time of admission. There are various other features that this module includes, to know them now, request your demo!

Conclusion

In the suit of automation and digital transformation, educational institutions need to choose a very good ERP product that can help them in bringing the complete automation of all the important tasks and operations making the academic and administrative operations streamlined perfectly.

In this way, Academia ERP/SIS is one of the best and award-winning software that is helping 300+ institutions across 18 countries in the world. Having 20+ modules, it provides configurable and customizable features that are helping scores of institutions to bring digital transformation and automation.

Hope this article helped you in understanding some of the features of our modules. There are various other beneficial modules that you can discuss with us in a personalized demo session. Let’s discuss them now! Request your demo.

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

How Edtech Can Support Wellbeing in Higher Education?

Posted on November 26, 2021July 16, 2025 by Hemant Mahajan

In the modern world, students and learners in the education sector are seeking more modern techniques & methods that can help them to be more innovative, tech-friendly, and creative in all aspects. So higher education institutions need to opt for pedagogical approaches like the adoption of Edtech technology that can lead towards student wellbeing and overall support.

Education technology is emerging as one of the powerful tools that help in connecting students with modern learning opportunities. After this COVID-19 pandemic, we have seen the potential for using technology in the classroom and managing the institutions effectively, but institutions must envision a world understanding of how to improve student wellbeing in the best prospects.

So, in this blog, let’s discuss ways through which higher education institutions should make Edtech more supportive and beneficial for faculty, students, and the overall institution.

How is Edtech beneficial for faculty?

Teaching to higher education students is not an easy job, it needs continuous learning, confidence, and knowledge about a particular subject as modern and grown-up students know and understand what needs to be taught to them and what is necessary for them in regards to education.

Having the right set of technology, any faculty can enhance and expand their knowledge and expertise to give a smooth learning experience to their students. With the expansion of Edtech, there are various technologies like smartboards, projectors, online learning tools, ERP/SIS for academic and administrative tools that can help faculty in self-grooming along with focusing on self and student wellbeing.

How is Edtech beneficial for students?

The ultimate goal of any educational institution is to provide quality education to students, the possibilities of modern education using the old and traditional methods is being difficult in today’s times. Even this COVID-19 pandemic has taught institutions how important it is to opt for technology that can promote modern ways of teaching and learning. Opting for Edtech platforms like ERP, LMS, and more, institutions can attain a systematic mode of education for students leading to institutional growth and success.

How is Edtech beneficial for institutions?

In today’s world, the education sector is considered one of the most broadest and important sectors that are growing with pace. So it is high time for institutions to opt for Edtech tools that can admire more growth focusing on student wellbeing and technological support. Meanwhile, it is also known that educational institutions include a multitude of tasks right from the admission to the alumni of the students, various academic and administrative operations are needed to be performed by faculty, students, and staff, and following the same and old traditional methods increases more chances of errors, chaos, and mismanagement. Edtech tools like ERP/SIS help institutions to maintain all the academic and administrative operations more flexibly and systematically target students’ wellbeing, faculty satisfaction, and overall well-being of the institution.

Now, to understand it more let’s quickly check why Edtech is helpful in institutional wellbeing:-

Why is Edtech helpful in institutional wellbeing?

Creates new approach for academic and administrative operations

By choosing Edtech tools like ERP/SIS, higher education institutions get the opportunity to replace traditional models with a new set of automation visioning complete digital transformation and efficient management in the institution. Here it is also important to note that transferring into a new model or technology requires proper implementation, strategies, operators, educators, administrators, and a little patience. A combination of all these qualities opens doors of growth and opportunities for the institution.

Makes a growth path

Looking back to the past few years, the education sector has faced maximum challenges due to the COVID-19 pandemic, meanwhile, institutions who have opted for modern technological tools found a way to survive and provide a more systematic approach to students. Edtech tools help institutions to make a growth path completing modern students and faculty needs along with making all the institutional tasks efficient and systematic.

Helps in redesigning learning models

Students of today’s generation are grown up using various technologies easing out their various day-to-day tasks, so they expect the same in learning methods as well; simple and tech-friendly technology modules that can help in efficient learning and practices. Edtech tools like ERP, SIS, and LMS help institutions provide a more systematic and simplified form of learning & teaching patterns for students along with redesigning and creating different learning models for students.

So, wanna enter into the Edtech world? What’s next!

I hope you liked the blog and got to know about how Edtech can support wellbeing in higher education! So, which technology are you using to make your teaching & learning processes easier and efficient along with making every operation systematic and simple? Let’s discuss and we will help you out to find the right technology set that can help your institution in achieving not just success but more opportunities and growth. Write to us now at contact@serosoft.com or request your demo now!

How Higher Education ERP System Drives Positive ROI for Educational Institutions?

Posted on August 24, 2021July 16, 2025 by Hemant Mahajan

What is that extra factor that you are using in your institute to increase ROI? Have you ever paid attention to ROI improvement? Every institution wants to have more revenue generation but doesn’t know how to do that. An ERP can effectively and efficiently manage all your academic and administrative tasks making everything simple, easy, and flexible, it will also focus on cost-saving – targeting an overall increase in ROI. Let’s discuss how automation of processes through a higher education ERP system in your institution helps improve the ROI of your educational institution, You can also use our – Education ERP ROI Calculation.

How can Higher Education ERP drive positive ROI for your institution?

Academic Activities

Save paper and decrease administrative workloads

The basic and most important feature of any higher education ERP is to digitize and automate maximum operations in the institution. An ERP can control user onboarding jobs like student admission, library management, teacher onboarding process, and many more to name a few. It provides automation and digitization, saving paper and decreasing administrative workloads and costs leading to increased ROI.

Provides excellent time management

If you ever got a chance to handle and operate a higher education institution, you may have known that manual interventions take so much time along with creating extra expenses in each operation. These tasks take a lot of time, and as a result, your co-workers end up investing less time in educating students. With the help of higher education ERP solutions, one can easily handle all these tasks and save enormous time along with expecting a high return on ROI.

Analytics and report

Analytics and reports can significantly transform the way of working by enabling new ways for prospecting students when involved in an ERP help in increasing student enrollment, improving student retention and completion rates, along boosting faculty productivity and research. Analytics gives teachers’ performance and higher management along with managing day-to-day operations of any educational institution helping in increasing and better ROI.

Examination and mark-sheet management

The examination is considered as one of the most important tasks in any educational institution, it requires a lot of pre and post preparation having multiple tasks like timetable management, paper execution, providing enrollment number and roll number to students creating exam sheets, checking the exam sheets, declaring results, and many other things. Performing these tasks manually takes lots of time, effort, and a lot of expenses, and a very less return on investment. An ERP can make the examination and mark-sheet management process easy and effective. The complete examination process can be accessed easily and with very little expense targeting high ROI using automation.

Certificate & document management

In an educational institution, there is an abundance of data that needs to be managed properly so that it can be accessed whenever required. Manual interventions of certificates and document management take a lot of time and effort. Using an ERP solution, it will become easy to arrange all the documents and certificates in a system having access with just one click.

Using the system, it will also become easy to distribute any certificates & documents to students, parents, and faculty through the mobile app or portal leading to fewer expenses in managing the documents and distributing the documents.

Administrative Activities

Admission management

Admissions are considered as one of the most important tasks for any institution, it includes a variety of tasks, a lot of queries related to classes, courses & programs, form submission, enrollment number allotment, and various other things that include time and unnecessary expenses. A Higher Education ERP works necessary to automate all the processes making it simple, efficient, and user-friendly saving time and unnecessary expenses initiating towards high ROI and growth for the institution.

Fee management

Managing fee records in an institution is difficult if done manually, there are multiple fee structures, various departments, and n-number of students; it’s an art to keep track of everything and be able to access the exact details whenever required. It also equips a lot of time, lacks flexibility, unnecessary expenses, and less return on investment.

Meanwhile, all these processes can be handled smoothly if they can be managed using a fee management system and a higher education ERP. It manages all the tasks easily and efficiently providing proper data management and fee transactions. Saving the institute from any type of data breach and money malfunctions focusing on high return on ROI.

Infirmary & Hostel management

Infirmary and hostel management are also considered important tasks for any educational institution owning and managing a hostel as well. There are a lot of tasks like taking care of meals of the students, managing their infirmary, and regular doctor checkups, and more other tasks that need to be managed properly. Manual intervention of this includes more expenses and time, a higher education ERP provides complete management of this process leading to no or fewer expenses involved along with targeting high Return on Investment.

Student Engagement

Messaging & notifications

Communication is one of the strongest assets that directly helps in institutional growth and success. It builds trust and avoids the disposal of improper information.

A higher education ERP having a proper portal or mobile app clears all sorts of gaps making crystal clear communication between faculties, administrators, and students enhancing the student-faculty collaboration as well. A clear line of communication triggers the right growth and opportunities for the institution leading to high return on investment and profits.

Disciple management

The educational institution needs to focus the most on the discipline and personal development of students that sometimes goes secondary due to manual process and excessive burden on faculties. A higher education ERP provides complete discipline management, capturing misconduct details, capturing discipline committee details, capturing appeal details, capturing sanction details, and many others that initiates growth opportunities for institutions leaving a direct or indirect impact on ROI.

How Academia can help you in increasing your ROI?

Academia is one of the best ERP systems, an award-winning ERP system that helps automate and manage the entire campus operations, administration, learning needs, and high return on investment in a very effective way.

Highlights through which Academia can help you in increasing ROI:

Reduced operating expenses
More growth in the same amount of time and growth
Reduction in cost of acquisition for new students
Reduced customization cost in each segment i.e, admission, fee, examination, etc.
Reduced hardware costs

There are many more features that Academia provides that can help you in saving unnecessary costs and expenses focusing on high ROI, profits, growth, and opportunities of an institute.

Wrapping Up

So, what are you waiting for? High return, growth, and opportunities are not so far for you and your institution. A higher education ERP can bring them all for you easily and effectively. Let’s connect so that you can better understand how an ERP can help you in proper ways. Request your demo now!

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Role of Student Enrollment Management System in Higher Education Institutions

Posted on August 19, 2021July 16, 2025 by Hemant Mahajan

Configuration of Enrollment Rules

Use the enrollment management system to configure the entire admission process. This includes defining admission criteria, selection process, admission stages, stage fees, important documents, seat number & seat type, and more.

Once configured, the system would behave as per your set rules and would ensure the process is followed. Also, many steps in the process would be automated and would require minimal to no manual intervention.

Enquiry Management

Set up an online enquiry form on your website, centrally manage each enquiry on the enrollment software, assign enquiries to users, schedule follow-ups, convert enquiries to applications, close enquires, reopen enquiries, generate reports on enquiries, follow-ups, enrollment, admissions, etc., and do much more with one single tool.

Online Application

Use the software to set up custom application forms for various programs, courses, and batches. As per your pre-defined criteria, applications can automatically be rejected and all you get is qualified applications to work with.

Real-time Application Tracking

Track applications at any stage of the application process and assist your prospects better. The software provides you with a real-time report on the status of every application and helps you take better decisions. The software also comes with in-built features to take actions for any application such as — promoting to the next stage, collecting form fees, collecting stage fees, rejecting applications, releasing offer letters, and more.

Merit List Generation

The enrollment management software streamlines the process of document verification, promoting applicants to the next admission stage, consolidating data and creating a merit list for various rounds, and finally generating a master list of students that are to be sent an offer letter.

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Lead Management Integration

An enrollment management system is efficient in tracking enrollment enquiries from multiple sources. You can also use the software to run and manage campaigns over various channels, track ad spends, and calculate impact by generating reports on enquiries, enrollments, admissions, and follow-ups.

Also, robust application and enquiry management software helps in the seamless management of the lead and guides an applicant throughout the lead pipeline for easy conversion and improved enrollment rate.

8 Ways Campus Information System Improves Student Admission Rate

Posted on August 13, 2021July 16, 2025 by Hemant Mahajan

In the last few years, it has always been a most important and challenging task for higher education institutions to keep improving their student admission rate along with increasing the student retention rate. The most common problem for this is the lack of proper technology in maintaining the academic and administrative tasks. So do you think it is the correct time for educational institutions to choose technology like a campus information system? A system that can provide complete digital transformation focusing on students’ needs along with providing systematic academic and administrative operations with pace.

Let’s discuss ways in which campus information systems can help in improving the student admission rate in your institution.

Simplified and automated admission process

In this modern era, everyone wants everything quick, simple, and easy to access. The manual admission process takes a lot of time right from the admission form distribution to the final submission and admission, the process goes so long keeping staff and administrators busy and hassled. Students also find it a long and tiring process, so a campus information system helps create a simplified roadmap for admissions that can be managed by staff and administrators easily and give students access to attain the complete process from home or anywhere else using the portal or mobile app.

Systematic enrollment procedure

The student enrollment procedure is also one of the most important steps right after the admission of the students, enrolling each student manually includes a lot of time making the process difficult and time-consuming, it also creates chances of errors that ultimately create difficulties for students in the long term.

A campus management system provides more systematic influence over the number and characteristics of new students, as well as influences the persistence of students to continue their enrollment from the time of matriculation to their graduation. It also makes the enrollment process easy for the staff and has access to all the documents as needed anytime.

Better communication and coordination

Modern generation students need everything clear and concise. Most institutions lack proper communication due to the overburden of academic and administrative tasks, so if you are thinking of increasing student admission and retention rate, you must focus on creating a strong communication channel between the students and faculty.

A campus management system provides a platform to create a tight knot between students and faculties bridging the communication gap.

Different identified portals and mobile apps make everything clear among students and faculties right from admission documents to examination details and documents; everything remains simplified and systematic, focusing on a strong bond of communication.

Online attendance management system

Attendance is one of the most important elements of administrative processes in educational institutions. But as the world is taking the technological flight students also demand a flexible classroom environment which is different from the manual attendance format even in online classes.

Having a campus information system, institutions can allow students to mark attendance using their mobile apps and the best part is parents, students, and faculties can track the attendance anytime to evaluate the student’s presence and performance.

So what do you think about a campus management system? An attendance management system is an interesting software that can help an institution to manage attendance properly and also helps the students to mark attendance properly.

AI-powered analytics and report dashboard

Institutions that have already opted for technologies like a robust ERP or campus management system welcome a bundle of students every year along with having improvement in student retention rates.

Parents and students these days demand real-time monitoring and tracking of their performances. The campus information system includes smart analytics dashboards that help discover, interpret, and communicate through patterns in data.

Analytics and reporting also help in AI-driven insights that help in generating highly accurate reports about student performance with their grades, attendance, assessments, and the entire academic progress.

So what are your thoughts about AI-powered analytics and report dashboards? Do you know its impacts on higher education institutions?

Data security

Educational institutions involve a lot of data that needs to be managed properly and student data is one of the most critical data that needs to be managed and secured properly. A campus management system streamlines and manages the complete data and information related to each student, it helps you in securing, storing, and organizing each data separately that can be accessed, edited, or updated anytime as per the needs.

Systematic arrangement for a fee & bill payments

Managing fee records in an educational institution is one of the most crucial tasks, and in manual interventions, it becomes more difficult to arrange each payment successfully, maintaining receipts, distributing on time, tracking each student’s fee records, and many other crucial tasks. Students and parents also find it difficult to stay in the queue for a long time to pay fees, attain receipts, and remember the next fee schedule.

A Campus learning management system provides a fee management system that eases everything, from each student’s fee record to generating receipts of each transaction. It also allows parents and students to pay fees from anywhere any time using the mobile app, along with giving a real-time notification for the next free rotation. In simple terms, fee management provides a systematic and flexible approach to completing the fee and payments, easing out tasks like students, parents, and administrators.

Focus on student performance

A campus management system provides a complete arrangement of managing all the academic and administrative tasks of an educational institution, starting from admission till the alumni of the student, giving administrators and faculties more time to focus on student’s productivity and performance. It also provides smooth, efficient, and friendly student self-services options giving students time to focus more on their studies rather than frustrating administrative tasks like records, accounts, personal information, fee, data and deadlines, grades, and a lot more. Institutions need to understand that students’ growth and productivity leads to overall institutional productivity, growth, achievements, and improved admission rate. What do you say? Isn’t it amazing?

Why Academia Campus Information System is the best option for your institution?

A campus management system needs to be efficient, robust, and flexible in anyways, Academia Campus management system provides you with modern, enabling technology that empowers an institution’s operations effectively. It focuses on stakeholders’ and institutions’ needs at the same time, resulting in superior user experience and intelligence, limiting the user interaction to all activities where people make a difference, relieving them from the burden of tedious and repetitive tasks.

The system also focuses on providing support for strategic initiatives with actionable data using built-in analytics that enable every user to easily analyze key institutional metrics.

Wrapping up

So do you find the blog interesting in understanding how a campus information system can help you in improving the student admission rate? If so then we will urge you to have more information about a campus information system, let’s connect to discuss more, our team of experts is always there to interact with you! Request your demo now!

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