Higher education institutions, universities, and schools involve the seamless flow of finances in different departments. With the increasing advancements in education technology, school administrators must choose a technology that provides complete finance management. A cloud-based school accounting software provides all the capabilities to store and access finance and accounting data in the cloud.
What is school accounting software?
School accounting software is a useful and worthy software for any type of educational institution across the globe. It provides complete data tracking of financial aids along with managing all finance-related tasks in an institution.
How is school accounting software beneficial for your institution?
There are various benefits of using school accounting software, here are a few of them:
Remote data access
Using efficient accounting software, schools can get access to any kind of data from anywhere having transparency and accuracy in records, calculations, and management. It also reduces costs, increases productivity, and helps in generating revenue.
Mobile application to access data from anywhere
It allows users to access any information from anywhere through the mobile application. Robust accounting software used in schools should include financial, accounting, procurement, and budgeting to check the financial status and other important information in real-time.
No need for extra hardware and software
Effective accounting software like Academia will help educational institutions to make long-term investments in hardware and software or any educational accessories. It manages complete finances (fee & payments) in just one software that can be accessed from anywhere in just one tab.
Share data with anyone and anywhere
An educational institution includes various departments, chains, and sections in which various data, information, documents, and files get exchanged. A School accounting software provides a data migration feature that allows institutions to easily exchange or import any type of data from any system, along with mapping the document easily.
Increased collaboration
A productive school finance software provides seamless access, workflows, and approvals that can automate all the processes and enforces enhanced collaboration, communication, and engagement between students, departments, staff, and parents.
Effective expense tracking
It is always a critical thing to maintain expense tracking in an institution. The school accounting software provides a convenient way to store and track financial data and information correctly and effectively like investing in real-time.
Easier mode of payment
School accounting system provides an easier mode of payments across multiple academies using just one single platform for admission, enrollment, library, hostel, transport, or any other academic or administrative tasks in the institution. All these processes can be possible by just using an online portal or mobile application. It is safer, quicker, and secure.
Conclusion
You must have got a better understanding of accounting software and its application in schools.
Still, have doubts? No worries, we have got you covered. Let’s schedule time for further discussion! One of our experts will reach out to you to provide you with clarity on it.
Modernization and technology adoption or advancement in educational institutions are being the new and foremost essential activities that institutions need to focus on. The replacement of old and traditional methods of operating day-to-day tasks with a centralized ERP is helping the core of institutions bring quantifiable and qualifying improvements in the academic and administrative performance.
An ERP system includes multifaceted modules that can help institutions streamline and automate various processes along with significantly improving the scalability and flexibility of academic and administrative operations in the institution.
Academia ERP/SIS is one of the best, robust, and flexible ERP systems that focuses to drive digital transformation in universities, higher education institutions, schools, and training institutes. It owns multiple modules that manage all the academic and administrative operations.
This blog outlines details of the key modules offered by Academia to automate all the processes in an institution.
Modules offered by Academia
Campus Setup/Organization Setup
This module manages the base setup of the institution including all the relevant data and information. Having several capabilities like customization, this module can create and manage several academic departments. Some of the key highlights of this module include the following:
Organization Setup Module Features
Organization Structure
Organization Department
Calendars
Multiple academy locations
Different departments for
each campus
Multiple calendars
Separate database
Multiple sub-departments as needed
A separate set of holidays
Applicable calendar of different locations
Real-time tracking in the department
Scheduling of event
Note: There are multiple other features that Academia Organization Setup includes.
Request a demo to know more!
Pre-admission/Admission Management
Admissions are considered as one of the most important segments for any educational institution, Academia pre-admission/admission management module creates and manages admission applications for the institution. It avails an online application form facility on the institute’s website along with managing related tasks for it.
This module eliminates the major manual task that is converting inquiries into applications and applications into admissions. All these tasks are so smooth in managing and storing precise information and records of every student registration. It also helps in creating and managing various inquiry and application reports. Some of the key features of this module include:
Pre-Admissions Module Features
Campaigns
Enquires
Dashboard & Reports
Real-time tracking of various marketing campaigns for prospective students
Creating and capturing an inquiry is easy
For selected academy locations, a listing of the campaigns run
Tracking of budget and amount spent
A complete record of the prospective student, ex. siblings, parents, and communication details
Can generate a summary based on inquiry type, range of dates, etc.,
Entering into academy locations programs covered
Importing prospective students from CSV with all inquiry details
Analyzing the closure rate of inquiries
Note: There are multiple other features that the Academia Pre-admissions module includes.
Request a demo to know more!
Admissions Module Features
Admission Settings
Fees & Refunds
Selection Process
Easy setting for the selection process for programs, batches, seat type with a mechanism
Prepares an entry for online submission
Defines the last date for regular admissions
Managing the start & end of application form sale
Creates a bill for offline payments
View the summary details of the applicant
Configuration of Automation of Applicability of Admission
Makes a new entry is easier
Send notifications to applicants
Note: There are multiple other features that the Academia admissions module includes.
Request a demo to know more!
Program & Course Management
Program and courses management is one of the most important modules that creates and manages the plethora of programs & courses offered by various departments in an institution. Managing every program and course involves defining the credits, hours, and sections, for the programs and multiplying other tasks. A program & course management module offers features to define student advisors and program coordinators. Below are some of the key features that a program & course management module includes.
Program & Course Module Features
Settings & Masters
Planning
Dashboards & Reports
View the list of programs in a specific academy, location, or part of a specific program or an ISU.
View for a course or a section
Generate the List of programs with vacant seats of programs
Advanced search feature to list programs
Assign sessions belonging to a topic
Generate a list of top absenteeism % records in program batches for selected academy locations
A configurable classification system
Schedule a weekly timetable for Program, batch, period, section
Shows the list of students promoted from one period to another
Capability to create Single Course Programs, Distance Learning Programs,
Allow users to enroll students in the specialization
Shows the list of sections associated with the program
Note: There are multiple other features that the Academia program & courses module includes.
Request a demo to know more!
Attendance Management
Attendance is one of the most crucial parts of any educational institution. Whether it is a primary school or the largest university in the world every institution needs to go through the attendance process for faculty, students, or even for admin staff. The manual attendance process is quite hectic and includes manpower, time, and honesty, but even after so much effort, it includes various errors, malfunctions, and fake attendance marking. An automated attendance management system like Academia can provide a systematic and efficient attendance process that facilitates automation and streamlining of all the operations in the best way.
Students are the most important focus of any educational institution. It becomes very important for any institution to manage and maintain all the academic and administrative details like personal academic details, tracking academic progress, examination, mark sheet management, and a lot of others. A Cloud-based ERP software like Academia helps in storing and organizing various student-related data properly and efficiently, it needs to be accessed, edited, and updated whenever students and an institution require it. There is a proper process that the Academia Student management module includes. Some of its features are:
Student Management Module
Sub Module
Link
Feature
Dashboards & Reports
Student Request Dashboard
View the list of Student Request that are still unassigned
Dashboard & Reports
Student Reports
Report on Work Experience Details of the Students
Dashboard & Reports
Employee Child Report
List of Students whose Parents are an employee of the organization
Note: There are multiple other features that the Academia student management module includes.
Request a demo to know more!
Timetable Management
Among various other tasks in an educational institution, timetable management is also one of the most important tasks that need to be managed more flexibly and efficiently. The manual process of timetable management involves confusion and chaos among the students and teachers. An automated system like an Academia timetable management system provides effective management making it easier to track attendance, sessions, subjects, syllabus, and a lot more. Along with all these, it also provides reports for faculty, and students as and when needed. There are various other features that the Academia timetable management module provides, wanna know them? Let’s discuss this now!
Fee Management
Fee management is the most important feature that needs to be managed very effectively in the institution. The staff, administrator, students, and even the higher authorities always find it difficult to get the accurate data of fee collection, the dates of submission of each student, the penalty date, and various other fee-associated data. On the other hand, the students also find it difficult to manage all the fee-related tasks along with their study time.
To streamline all the fee-related operations, Academia provides a robust fee management system that is efficient in providing complete automation of each fee task at each end. Some of the key features of the Academia fee management module are:
Fee Management Module
Sub-module
Tabs
Features
Dashboard & Reports
Advance fee reports
Report on the Fee Receipts which are pending to be settled
Dashboard & Reports
Applicant fee report
Applicant Consolidated
Dashboard & Reports
Fee Statistics
Fee Collection, Bills, Outstanding, Refunds Reports, Fee Head wise, etc.
Note: There are multiple other features that the Academia fee management module includes.
Request a demo to know more!
Exam & Mark Sheet Management
Exam & mark sheet management is considered the most crucial task for any institution, they need to be proper, perfect, and effective in any sense. The Academia examination module provides efficient management of all the exam-related processes along with preparing and managing pre-examination tasks. With all these, it also manages exam notifications to send to student/parent/faculty and all other portals with exam programs and student registration. The Academia examination & mark sheet management system includes various modules some of them are:
Exam & Mark Sheet Management Module
Pre-Examination
Examination Setup
Exam Execution
Examination Result
Define the exam centers in terms of Center Type, addresses, capacity, the person responsible for the center, etc.
Shows the list of all students, which are mapped with the course variants which are associated with the Assessment plan.
Track the attendance of the student
Calculate the average marks of the student for specific reporting terms
Divide the center into rooms and define if the room allotment can be made for the center
View the summary of topic coverage details for the question paper in terms of the min, max mark limits set and the actual marks
Assign remarks to students can display on mark sheet as well
View list of results based on program, batch, section, course, Assessment group, etc.
Allow applications to be submitted online.
Define rules for events to arrive at how the marks obtained in individual tests can be consolidated.
Manages the status of events, Can select multiple records, and update the status of events such as pending to conducted.
Users can delete the examination result on various types, subtypes, methods, and event levels.
Note: There are multiple other features that the Academia fee management module includes.
Request a demo to know more!
Certificates, Documents & File Management
Document management is also one of the key aspects of every institution. Educational institutions own bulk of data, documents, files, and certificates and the number increases up and up with each passing year. Manual interventions of managing all these include a lot of errors, chaos, fraud, and many more things.
Automation is the only way for modern education institutions through which they can manage and streamline all the operations more systematically and efficiently. Academia certificate, documents & file management module includes features that help whole institution’s authorities to manage all the processes through automation reducing manual intervention of documentation, file management more flexibly and conveniently. Institutions can manage certification management, faculty/students can request certificates, users can generate documents generators and print directly, keeping records of all the certificates at the time of admission. There are various other features that this module includes, to know them now, request your demo!
Conclusion
In the suit of automation and digital transformation, educational institutions need to choose a very good ERP product that can help them in bringing the complete automation of all the important tasks and operations making the academic and administrative operations streamlined perfectly.
In this way, Academia ERP/SIS is one of the best and award-winning software that is helping 300+ institutions across 18 countries in the world. Having 20+ modules, it provides configurable and customizable features that are helping scores of institutions to bring digital transformation and automation.
Hope this article helped you in understanding some of the features of our modules. There are various other beneficial modules that you can discuss with us in a personalized demo session. Let’s discuss them now! Request your demo.
Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):
The time has changed. The working style around the globe is changing, it isn’t limited to office premises anymore. With the changing dynamics of other working sectors, education is also following the same path.
It is noticeable that learning methods have also changed in the last few years. Video tutorials, online content, e-books, social media groups, global connectivity among students, teachers; all of this has expanded the horizon of education, its resources and distribution.
Along with learning management, institute management is also changing. Colleges, universities, and other higher educational institutions are adopting online student management (Education ERP) to manage their day to day tasks. It helps institutions to integrate all administrative processes in a single platform, brings seamless workflow, and ultimately enhances stakeholders’ satisfaction.
Considering the current scenario of the Corona pandemic, institutions have to manage their paperwork and other academic tasks remotely. They are using different platforms to deliver notifications and updates, which is quite tedious and time-consuming.
However, with the help of online institute management, it has been easier for institutions to maintain institutional continuity. Let’s see what benefits educational institutions can get with online education management software:
Reduced Costs
Educational institutions are full of paper works. They also need communication mediums to contact the student, their parents, teachers, and other staff members on a daily basis. For that, they need to partner with the third party to regulate these processes that increase the overheads. And that too fails sometimes.
With online institute management such as Education ERP, colleges and universities can reduce their stationary and communication costs along with other administrative expenses. It not only makes these processes more swift but it also simplifies maintenance of data and reports.
Academia Student Management System provides an internal messaging system to deliver notifications to students, teachers, or parents or to all of them with a single platform. Know how it works.
Institutional continuity
Many institutions have suffered a great deal of loss in the closures of educational institutions due to the COVID-19 pandemic. It has impacted students, teachers, and staff on varied levels. Due to internet connectivity, social platforms, and SMS & Email services, educators could only inform each other with the current status but the institutional continuity was compromised. As remote working became the only way to keep the business running, some educational institutions were not able to bring that on.
Here comes the role of online management. With the help of it, institutions can regulate most of their curriculum online. Assignment submission, fee payment, student marksheet distribution, syllabus management, and its distribution and much more can be done with automation in education.
Better Connectivity
Communication is the key to running a successful organization, and it would be ignorant if we overlook its role in the education sector. Proper communication is very important not only between teachers and students but also among all the stakeholders.
By bringing digital transformation in education management, the connectivity increases by many folds. Learning goes beyond the campuses. It provides exclusive portals for everyone where they can not only get the recent updates but can also manage their details and records. With Faculty and Student apps, it becomes super convenient to manage the day to day task, wherever whenever.
See how INIFD Indore getting the benefits of Academia ERP to increase communication.
Work alignment
College, university, or school all of them have various departments. Admin, admission, programs and courses, fee, transportation, hostel, logistics, and many more. Sometimes it becomes so scattered and tedious to manage records from all these departments and maintain the work alignment.
An education ERP helps to maintain these departments in one single platform. It simplifies the workflow brings alignment and increases productivity.
Error-free processes
To err is human!
Humans are prone to make mistakes, and there is nothing wrong with it but being an education leader, you can’t take the risk. One error can cause a series of chaos and that reduces the space for development.
Unlike humans, technology doesn’t make errors on its own. With a tool, we can not only make our work flawless but we can also save a lot of time. An online student information system like Academia ERP has many features that are designed to help teachers, students, parents, and management and allow them to manage their work efficiently.
The ultimate benefit
The most important thing that attracts educators to shift into a digital platform is convenience. It empowers all the associated members to operate their tasks whenever they want and from whichever device they choose. It breaks the limitation of growth and efficiency. It gives educators and management to think beyond bundles of paperwork.
In continuation of the series detailing out various modules offered by Academia, the fourth part discusses the other four most important ones related to institute management.
With 20+ modules and configurable features, Academia by Serosoft is an award-winning education management software that is helping thousands of educators and students across 12 countries.
In this article, we’ll find out how Academia Institute Management can help you to manage the library, HR, committee, event, front desk, security gate, and inventory.
1. Library Management
The library system in higher education is challenging. Due to multiple courses, student demands and continuous need for advancement, institutes have to maintain a high number of resources. This requires an administrative system filled with resources that include books, magazines, newspapers, published papers, etc.
Academia ERP offers library management to helps staff members maintaining all the resources. With the integration of KOHA, which is a world-famous electronic software to automate all the operations of your library. It’s a full highly scalable, full-featured, economical and easy to use library management system. It supports companies, educational institutes of varying sizes to maintain their libraries.
Know more about the importance of library management.
2. HR Management
Also known as employee management. Like any other organization, education institutions also have multiple departments and numbers of employees associated with it. And it is tiresome to maintain all the records & details manually. Not only does it takes a lot of time, but it is also difficult to find certain details as and when needed.
With the help of the Academia Employee Management Module, it becomes easy to maintain and manage all the records. It also helps to manage time-sheet, leave management, payroll and reports related employees.
Higher education institutions mostly have multiple committees and events like tech fests, workshops, symposiums, etc. that run around all the years involving teachers and students. At a time it becomes difficult to manage them in a coordinated manner. Notifying everyone, managing event details, participants’ information, etc.
With the committee management module of Academia SIS, it becomes easy to manage all the committee, events and much more. It helps staff member to exchange information in a hassle-free manner.
Manage committee within an organization
Manage the validity period and status of a committee
Notify committee members via email & SMS to send circulars & updates
Manage events and meeting calendars for the committee
Maintain records of numbers of shipment packets and docket numbers
Upload relevant documents including bill receipt and insurance document
4. Security gate & Inventory Management
The security gate module of Academia helps the institute to automate and manage appointments in a smarter way. You can map appointments with the concerned authority, generate unique ID cards for the visitors, maintain records of vehicle number of visitors and much more.
In inventory management, you can manage all the available resources in the institute, maintain records of which one is issued to whom, which resource is booked for what duration. You can also generate required reports if needed. This inventory management can be linked to hostel management and it can help you to manage resources in hostels as well.
Academia SIS: One solution to automate educational institutions
Academia Student Information System is the complete solution for educational institutions that are ready to automate their administrative processes. It helps them integrate all the departments, makes information flow seamless, make institute management smoother, efficient and effective.
Are you ready to bring digital transformation in your institute and bring a better experience for students and educators? Talk to our expert now through a free demo. Book now!
The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.
In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.
In this article, we’ll see how Education ERP is changing education management.
1. Digitization of complete administrative processes
An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.
It is anonline student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.
2. High data storage with disaster recovery
This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.
With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.
3. Student management beyond campus boundary
What if student management is not limited to school/college timing?
An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.
Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.
4. Student-centric education management
The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.
Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.
It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.
Education ERP: A tool to accelerate the growth of educational institutions
Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.
Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?
Take the step toward a better future for your institute, shift to automation with Academia.Book a FREE demo now!
In continuation of the series detailing out various modules offered by Academia, the third part discusses some of the most important ones related to institute management.
With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 12 countries.
Fee Management
One of the most important features especially for the administration department is the fee management module that helps create multiple fee plans according to the college’s needs and requirements.
Beginning with creating a student fee plan at the time of course enrollment, this feature generates reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range. It provides a discount calculation for stage selection and generates payable bills for the discount provided against each receivable bill including installment billing.
An important module to make the administration efficient and error-free, this module is equipped to settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc as well as manage refunds, cheque bounce and duplicate receipt issues.
Fee Management also comes with a facility of finance hold that restricts the student’s access to subject enrolments, exam results, etc. in case of outstanding fees
Exam & Mark Sheet Management
This module can efficiently handle all the exam-related processes in addition to preparing and managing pre-examinations tasks. To begin with, it manages exam notifications to send to student/parent/faculty portals along with exam programs and student registration.
It can generate hall tickets and design exam schedules as well as manage exam day processes along with student exam attendance.
The module evaluates and manages different marking heads i.e. mid-term, viva and final semester, records student performance as well as prepares results, transcripts and generates reports for result analysis.
An important feature of the exam and fee management module is that it can generate reports on the basis of student average and the course average for performance analysis of students and courses.
Certificates, Documents & File Management
Document management is a key aspect of every organization. Not to mention, educational institutions go through endless documents of students every year. If it is a university or group of institutes that offer multiple courses then the document becomes even tougher.
Thank to automation, it has become simpler than ever. Academia has features that help staff and teachers to minimize manual intervention and digitize certification, document and file management. You can map files with multiple locations within an organization, send file acknowledgment notification post the approval of the authority, set priority and the due date for approval and much more.
In Academia certification management, student/teachers can request for certificates, user can generate documents with document generators and print directly, keep records of all the certificates at the time of admission.
What’s next
Academia ERP helps institutes to simplify their regular academic operation. Documentation, examination and fee management are few of the most complex processes in institute management, but with Academia administration processes become simple and efficient. In the next blog of module guide series, you’ll learn how you can manage the library, HR department, and hostel with Academia ERP.
Do you know you can save stationery costs and increase cost-savings by up to 22% with Academia Student Information System? Know how with our experts through a free demo now.
Last month we have started the Academia Institute Management blog series in which you will get to learn about how certain modules can help your institute to manage academic operations in a smarter way.
With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 11 countries.
These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.
In this article, we’ll discuss three modules of Academia ERP i.e. Attendance Management, Student Management, and Time-table Management. You’ll learn about how automation can help to make admission better, student management more efficient, and timetable management smarter.
Attendance Management
Nobody can deny the importance of attendance in educational institutions. Whether it is a primary school or the largest university in the world, every institute goes through the attendance management processes. On average teachers spend around 5-10 minutes in this and before the end of the session they have to calculate attendance percentage, exam attendance records, get exam detention process due to low attendance, and whatnot. In a year of 261 working days, if a teacher spends 10 minutes in attendance every day, he/she will be spending 2610 minutes in a year i.e. approx 43hrs.
The good news is that it can be simplified with the help of automation.
Academia Institute Management System can reduce teachers’ workload. It can integrate biometric integration or smart card/RFID by which attendance can be marked easily. It can also generate attendance reports class-wise, section-wise, subject-wise, etc.
Every institute is and should be student-centric. Managing student records, their personal and academic details, track of academic progress, marksheet, etc. requires continuous efforts of teachers and staff.
If an institute is not digitally enabled, all the processes are done manually which is not only tiring but also time-consuming.
Thanks to automation you can save a huge amount of time with it. In the Academia student management module, you can keep all the records under 100+ fields. Student can fill their details via the student portal, hence teachers and staff can save time there. You can also generate ID cards and barcode, generate reports with smart analytics and much more.
Timetable Management
Time-table, a scheduler that helps teachers and students to design their days and hence streamlines their learning processes in every session. Yet, most of the time, both the stakeholders find it difficult to stay aligned with the timetable and maintain a detailed record of everything in the calendar.
With the help of Academia, you can help teachers and students to stick to schedules easily. Time-table management is integrated with attendance management software that makes it easier to track attendance, sessions, subjects, syllabus, etc. Moreover, you can also generate reports for faculty and students as and when needed.
What’s next
Attendance, Student, and timetable management are three important modules of Academia Institute Management. They give digital transformation to class management, streamline day-to-day processes and simplify teachers’ lives. Stay tuned to learn another three important modules of Academia ERP and how they can shape your institute digitally.
Are you ready to make teachers’ lives simpler and student experience better? See how Academia can help your institute with a FREE demo now!
A smart way to accelerate academic operations and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.
With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 10 countries.
These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.
Campus Setup
This feature particularly manages the setup and information related to the college administration. The module can create as well as simultaneously manage several academic departments. Being customizable, it’s terminologies, underlying features and labels can be changed or modified based on the institute’s needs. In the case of institutions managing several campuses, the campus setup can also efficiently separate set of terminologies for each one of them.
Additionally, the module also configures and maps biometric device details for its various classes, labs and program rooms. One of the most notable features is the provision offered to download documents in bulk for applicants, students as well as the faculty.
It is capable of controlling the entire campus management process on a single platform. Academia also provides mobile applications for students and a responsive faculty portal for teachers to manage their tasks via mobile/tablet.
Pre-admission/Admission Management
As the name suggests, this module primarily creates and manages admission applications for the institution. It lets students apply through the online application form facility on the institute’s website along with managing the application form sale and generating an offer letter.
A major manual task that this module digitizes is converting inquiries into applications and applications into admissions. All of this while storing precise information and records of every student registration. It also comes with a feature to create and manage various enquiry and application reports. Some of them include statistical reports for applications & admissions including target achieved, conversion percentage and YOY increase. Pre-admission and admission management module also generates a detailed report of applicants at each stage of the process with their respective statuses and ranks.
In a nutshell, this module manages all aspects surrounding admissions including campaigns, registrations, online forms, and inquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple inquiry visits to the college.
Program & Course Management
One of the most vital modules for any institution, this one creates and manages the plethora of programs & courses offered by different departments in a college. Managing them includes defining the credits, hours and sections for the programs as well as setting up limits for programs being offered within a semester. It also maps programs & courses with respect to the sessions, i.e. programs offered within a session and with respect to courses, i.e programs offered within a course.
A program & course management module offers features to define student advisors and program coordinators. It also lays out the period name and underlying terms according to the specific duration, reporting cycle and program intake of an academic year.
Its features simplify, centralize and organize the management system. With a single database system and integration of departments, it allows information to flow seamlessly. This lets decision-makers to monitor, control processes and efficiently manage with 24*7 access to data.
