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Tag: Education ERP Software

Single-sign-on software for higher education

Posted on by Hemant Mahajan

Single Sign-On is a new technology around the corner and is widely used in many education ERP solutions. It is very important to discuss the role of SSO technology and how it is likely to transform the user experience.

From what is SSO to if it is secure, this blog discusses the technology in length to help you understand it better and if you require it in your education ERP solution.

What is Single Sign-On?

Single Sign-On or SSO is a highly trusted authentication method. It enables a user to securely sign in to various applications and websites using one single set of credentials.

How does a Single Sign-On work?

Single Sign-On works based on a trust relationship set up between the application, also known as the service provider, and the SSO system (identity provider). This trust relationship is based upon an exchanged certificate between the two. The certificate is used as a sign of identity information that is sent from the identity provider to the service provider. This exchange of certificate serves lets the app/service provider know the information is coming from a trusted source.

In SSO, this identity takes the form of a token that contains small bits of login information such as the user’s email address and username.

Login Flow

The login flow is mentioned in the following steps:
1.User opens the app that he/she wants to access.
2.The service provider (app) sends the token that contains some information such as email address to the identity provider (SSO System) to authenticate the request.
3.If the user is already authenticated the identity provider gives immediate access to the user. If not, the user has to undergo a few more steps to log in to the identity provider.
4.In the second scenario, in which the user has not logged in to the identity provider, the user is prompted to log in. The login method is quite simple. It usually is done through an OTP verification.
5.Once the user is authenticated, the Identity Provider sends the token to the service provider (app).
6.The service provider (app) validates the token that it is sent from a trusted source during the initial configuration, and thus the user is granted access to the app.

How does Single Sign On help?

There are many apps used in an education institute. Having a different credential for each app and remembering them is a hassle. If you are not using a single sign-on, you must be getting queries on daily basis to reset the password. You can eliminate this completely by having a single sign-on.

An education ERP software serves as a centralized database to provide information to all the integrated applications. And hence, an education ERP software that uses single sign-on would provide an even better experience across the digital ecosystem where a user can use a single set of credentials to login into various applications and perform tasks.

With single sign-on not only are you able to eliminate queries, but it also improves the user experience. It provides a unified experience across the ecosystem where a user is able to manage the username and password much better.

Furthermore, with a Single Sign-On, administrators in your institute can easily control the complex process of multi-factor authentication. Also, they can easily remove login privileges for the people that are no longer in the organization. Not only is SSO great at reducing the calls you get on the helpdesk, but it is a highly convenient tool for administrators to centrally manage and control the usernames and passwords.

Is it secure?

Single Sign-On systems are very convenient and have a great benefit if you are using multiple applications. Users no longer have to manage their passwords and they don’t have to go to IT support each time they lose passwords. But, security is very important to discuss. Since, Single Sign-on serves as a password manager for various apps, if there are vulnerabilities in the app username and passwords to access various apps is compromised. And hence, an institute might lose access to the apps, denting their productivity and operational efficiency.

However, the best SSO vendors have highly secure services. They follow global compliance regulations and industry standards. Many will never store any information like account passwords and master keys on their system. Even in the event that the hacker is trying to make a breach, the security protocols ensure the account is well-protected.

Education ERP solution with Single Sign-On

Academia ERP comes with a very secure single sign-on. The product is highly secure and easily integrable with leading education technologies and applications. With the single sign-on option, you can manage passwords from a single dashboard for the entire organization. It is easy to configure with a variety of products and provides high flexibility to add new applications on the go to provide access to applications through SSO tokens and trust certificates.

Wrapping Up

Single Sign-on is a secure and convenient way to manage the username and passwords of all users across your organization. It is secure, and with a little research, you can find the right vendor to solve your problems. With SSO, you would have reduced queries for lost passwords, easy administration, easeful add/remove of account access to apps and so much more. If you have any more queries with respect to Academia ERP and how our Single Sign-On works, please feel free to connect.

 

What must be checked when evaluating Education ERP Software?

Posted on by Hemant Mahajan

There are literally thousands of education technology providers and selecting the one that is right for you is more difficult than searching for a needle in a haystack.

You have to evaluate each software as per its capabilities, strengths, weaknesses, and applicability. And you cannot just ignore the power the price factor holds over your decision. It is a daunting task that can take up to months. It requires rigorous comparison and one mistake can take hours of research down to ashes.

To help you in your course, we bring you a time-tested methodology that outlines 5 basic rules of ERP evaluation and how to reach the right solution.

Before we get started – assemble the A-team

Once you have come to the decision that the legacy ERP system you are using needs to go, you must start assembling a project team that is going to drive the search, research, comparison, selection, and implementation process of the new ERP solution.

Now, let’s get started.

  • Define your priorities and set the ERP requirement definition 

You just don’t start your search for the perfect solution unless you know what you are looking for. It is the most important step in the process, as the right thing any vendor is going to ask you is, “what can they do for you”.

So, let’s start by charting out the specifics that you are looking for in a product. It can be anything. Like having a system for attendance, admissions, examinations, fees and finance, resource management, data analytics, and so on. Create a list of things that are absolutely necessary for an education ERP solution you are looking for.

Also, go ahead and describe your business. It is very important to provide specifics to the vendor regarding the number of employees you have, the number of students, programs and courses, the grading process, fee process, payroll management process, etc. This would make it easy for them to configure the product as per your needs, or whether they provide solutions to manage an educational institute of your size.

You see, the better you prep this list, the more are your chances to eliminate the irrelevant vendors in the first phase of your search, and hence, no unnecessary surprises later in your deal with the vendor.

Once you have it, send it to the potential vendors and look to find people that are genuine and positive about providing solutions to your specific needs.

  • ERP Request for Proposal

Now, you have a bunch of vendors that are wanting to partner with you. You need to speculate on each vendor with utmost scrutiny because— you are spending a lot of time and money on this.

So, remember, you need to perform a detailed review for each one of the responding vendors. The right vendor to talk to is the one that delivers the necessary functionality and feature to meet your requirements defined in the document you shared with them.

Their proposal should include, the necessary details about the product. Information about their company, experience in the sector, and resources that are committing to be part of the product implementation process from their company. Also, check out their success stories. There should be some case studies and testimonials from their happy clients.

  • Make the first cut

Once you are satisfied with the primary search, make the first cut and be super selective of the ERP vendors that you would like to have a product demo. Schedule a demo with each vendor you feel fits the bill. It is necessary that you keep a significant gap of a few days between each demo to have time to outline your experience in detail during each demo.

Once you are done with all the demos, start by ranking each vendor. You must rank them based on their strengths, add-on services, weaknesses, product experience, customer support, and other factors that you find absolutely necessary in the product.

Treat every vendor equally, remember that the proposal is only a glimpse of what you are going to have to pay for — a ballpark figure, look for outliers. And voila! You have your finalists.

  • Comparison and Detailed Evaluation

Once you have identified three to five finalists, it is time you get to work. This is the most important and defining part of the process. Verify each of their claims and validate their references.

Get in touch with the potential vendors and ask them to refine their proposals. Talk to your existing users and know what their experience with the product is. Also, since the first demo would be rushed up, create a list of features you would like to have a detailed demonstration for.

During the demo, closely inspect how the software is set up and tailored to meet your unique processes and procedures. In case there is any pitfall in that, ask the vendor if that part is configurable as per your organization.

Discover, if the product is automating most tasks. It is very important for the ERP solution to reduce manual processing and automate operations to reduce the human resource efforts and cost of the operations.

Ask questions, about hosting, and product security. Check their data security compliances and their measures to ensure the data of your organization is going to be safe.

Encourage your team to ask questions. Have people from the technical side, the IT department become part of the demonstration to understand the technicalities of the software. If you have any questions regarding the software, now is the time because you are going to be in the end negotiation.

  • Selection and Contract

When you have completed a detailed evaluation you are most likely to be stuck with two or three vendors in the end that have met your criteria. Start with the one that you believe is the best among the group and tell them they are one of the choices but not the first.

Now, this may be a trick but it never goes wrong. Telling people that they are very close to getting the deal but there are also others would give you an edge over the negotiation. That does not mean you can get them to anything, but it would open a wider door during the negotiation. Always aim for a fair deal that benefits both parties.

Document and discuss system implementation, license, configuration, confidentiality, data sharing & security protocols, ongoing support, customer support, cost, implementation process & time, training, data conversion & integration, networking & security customization, and other important things in the document.

Once you are satisfied, announce that you have selected the vendor, make the initial payment and monitor the implementation process like a hawk.

This process would likely help you end up with the right vendor. The key here is to evaluate the vendor with utmost scrutiny and stick to the specifics you need most direly in the product. The more clear you would keep your communication with the vendor, the most likely it is that you would have only the genuine vendors to deal with at the end of the process. Also, price negotiations are tricky, always ask the vendor if there are any hidden costs. Document your interactions with the vendor, just to have a reference. Most importantly, go back to where this blog started— assemble the A-team. The more technically sound the team would be more likely they are to see any loopholes in the product.

Integrate WhatsApp with your Education ERP software now!

Posted on by Hemant Mahajan

3rd party integration is a very big aspect of product customization and modernization. There are pre-built solutions available that allow you to plug and play in your education ERP system for more efficiency. It allows you to increase feature-richness and helps you increase the usability of the software. p

But, it is important that the 3rd party tool that you use is secure and standardized, and that the implementation process is done expertly. This would safeguard your data and would not affect the efficiency of the software in any manner. 

Furthermore, the Education ERP solution you are going for should allow configuration and customization of the product. For this, you can choose our Academia ERP/SIS solution which is used by 320+ institutes and has a presence in more than 21 countries across the globe. Connect with our technology expert here to know more about our product and Whatsapp integration. 

WhatsApp Integration 

Communication is crucial for the smooth working of any educational organization. It is necessary for the growth of the institute and allows you to extend information to the people in the ecosystem at the right time. But as big as your institute is, are you still using the redundant method of communication? Asking the employees to put the information on a notice board, or going class by class to announce the news? 

The old methods of communication are not efficient and have a restricted reach. You have an opportunity to change it with WhatsApp integration. WhatsApp is a widely used, and free messaging app that is loved by everyone. 

WhatsApp has a 2 Billion active user base across the globe, and there would hardly be someone that is not using the app in your ecosystem, especially the students. You can leave your ancient ways of communication and pivot to WhatsApp messaging – an advanced mode of communication. 

Why it is better? 

It is a known fact that messages are the best way of communication. They are to the point and direct. They do not need any effort, people can check them anytime whenever they want and get time for it. Also, they are not as formal as emails and do not have the possibility of spamming. 

Also, WhatsApp messages would not be a hurdle in people’s busy routines, especially when you want to communicate with your parents.

Important Features of WhatsApp that Benefit Education Institute

Here are some exciting features of WhatsApp that help you in improving communication between various stakeholders in the education institute:

  • Verified Account 

People do not entertain messages, emails, and calls that they feel are likely sales calls. There are checks in various email applications such as Gmail and YahooMail, that automatically spam emails from brands that it feels are “unsafe”. Also, there are possibilities where your mail directly lands in the promotion label. 

But with WhatsApp, just like any other social media account, you can request a business verification that would give you the blue tick. This helps the receiver identify you as a trusted app, and would entertain your messages believing important. Not only is it great for messaging information to the existing students and their parents, but you can use it as a marketing tool as well for the prospects and parents of prospects. 

  • Use the number of your choice

Similar to mail, toll-free numbers may get blocked by mobile applications and create a hindrance in your communication with the parents or students. Furthermore, people would not even realize if they received a call that got blocked. 

Hence, using a number of your choice for WhatsApp messaging is a viable option. You can choose a toll-free, sales, or even a landline number. Also, as per your hierarchy, you can allow multiple people to use the number for various types of communications based on their role in the organization. For customer/student support it is a very good option. 

  • Broadcast Messages

Sending bulk messages to all the students, parents, and teachers is made easy with WhatsApp. It allows you to broadcast the information to all in a single click. It is a good tool, as you would not have to send out messages individually to all students. It widely reduces the risks of missing out on people and sends out messages responsibly on your single command. Also, it reduces the efforts to a minimum.  

  • Secure & Encrypted Communication

Security is a very important aspect, and WhatsApp is by Facebook. You can imagine the lengths they have undergone to technologically secure each message with encryption. It is a very reliable tool, and one of the best and the most trusted in the market. 

  • Media Sharing

Not only the text messages but can securely send out media files as well. You can share photos, videos, locations, documents, links, etc., on WhatsApp. It gives you a great advantage in your institutional communication. 

Wrapping Up 

WhatsApp is one of the best tools to ensure secure and faster communication between your organization and various stakeholders. If you are looking for an education ERP solution that is WhatsApp integrated consider Academia ERP. We are a globally recognized SIS/ERP solution provider where we offer secure Whatsapp API integration to the Academia SIS/ERP solution.

Why Should Educators Think About College Information System?

Posted on by Hemant Mahajan

Digital transformation is leading to doors of growth and success for various institutions and higher education institutions are one of the biggest segments that are demanding technological changes for better functionality, so is your college ahead of the competition curve having the best technology i.e., college information system to maintain the day-to-day functionalities in a better way? If not then read out this blog to understand why it is helpful for your institution and why you should think about automating the college operations. So let’s get started:

What is a college information system?

A college information system is a one-stop solution for higher education institutions to digitize & streamline all academic and administrative tasks starting from admission management to alumni management. It provides complete automation from the daily operations that in manual interventions keep completely busy to the staff, faculties, and students along with providing them a hectic schedule leading to errors and mistakes.


Academic operations that you can simplify using a college information system:

  • Admission 

Admission season is one of the most challenging periods for any institution, and it becomes more difficult when you need to manage all the administrative tasks manually. If you look in the current scenario when everyone is looking for online platforms it is quite difficult for students as well to stay in the queue for admission forms likewise it becomes crucial for administrators to manage the admission process systematically. 

A college information system provides complete access to a smooth admission process in an institution, so if you’re looking forward to a smooth, systematic, and functional admission process in your institution, then Academia can be the best option for you. It provides management of the entire administrative process effectively and efficiently. 

  • Enrollment 

Right after admission, enrollment of each student is the most important task that institutions focus on. The enrollment process involves more systematic influence over the number and characteristics of new students. It is a very crucial process that involves time and effort if done manually as a single mistake leads to multiple errors. 

There are various student enrollment steps in which a college management information system especially helps in creating and completing each student’s enrollment efficiently, with just a few clicks saving time and efforts of staff and administration that can be either used in more productive ways. 

  • Fee Management

Managing fee records in an institution is the most difficult task in an educational institution, it often gets more complicated if done manually. Fee operations of any institution include various fee structures, various departments, and data of n-numbers of students. It becomes difficult to keep track of each and everything resulting in a lack of flexibility, transparency, and time management. 

So a college management system provides complete fee management handling all the fee-related operations, it gives a systematic connection with the entire campus even having multiple academies or branches simplifying administrative processes and giving access at just a few clicks to access any student’s data anytime.    

  • Attendance

Attendance is the most important task in any institution, it involves a bundle of operations, so the staff and administrators need to be super active in performing everything efficiently, but manually the process goes so rough including various interventions at each end like the long queue for admission form generation and submission, handling of various documents at different departments, admission fee, and a lot more.

A college information system provides vigorous attendance management that helps in deterring the dignity of the institute making everything simple and systematic. It provides easy access to students for submitting their documents, forms, and fee from their homes along with access to faculty and staff to complete the admission process with just a few clicks. 

  • Communication 

Communication is the biggest key to success for any institution, it creates a strong bond avoiding any kind of misconception and faults. 

Students and faculties have a straight relationship that needs a strong bond of communication, a college management information system more specifically focuses on bridging the gap among students, faculties, and parents, it helps to connect any time providing strong connectivity and synchronization. 

Using the college information system and its mobile app, parents and students are allowed to check all the activities like fees, admission, examination, timetable, and more with just a few clicks having accessibility from anywhere at any time. 

  • Time table management 

Again, timetable management is also one of the crucial tasks for faculty, in today’s time students always demand a clean and clear picture of their time, and thus a proper and synchronized timetable is a must for any institution.

A college management system focuses on timetable management with the functionality for the efficient institution for all the academic and non-academic activities happening in the college and then creates a predictable timetable for students to follow.  

Academia creates a student database in a manner that can be accessed using the mobile app from anywhere anytime. The software also provides a vigorous timetable for all the staff, administrators, and faculties to follow the day-to-day operations efficiently. 

  • Library management 

The library is another one of the most important segments one which administrative staff needs to focus on, manual library management includes various malfunctioning like missing books, late submissions, wrong allotment of books, and so on. 

A college management system includes a library management module that easily assists all the library-related activities efficiently and effectively. It provides easy access to all the library-related information with just a few clicks allowing students to choose any kind of book with submitting its request, faculties also get easy access to allot and submit the books easily having track of each book. It also allows charging extra payment on late returning of books. 

And so on…

There are various other modules on which a college management system works like hostel management, examination management, human resource management, and so on… it focuses on the all-around management of the institution assisting with each of the operational tasks of the institution. 

Conclusion 

In the current scenario, educational institutions need to choose digital transformation having the best college information system, it is beneficial in multiple ways targeting the overall growth of the institution. 

Hope you understand all the important things about a college information system, if so, then it is the correct time for you to choose the best information system that can trigger the n-number of growth opportunities for your institution. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

How Education Management Software Can Help Educators to Step into the Future

Posted on by Hemant Mahajan

With the incursion of technology in our daily lives, we have started to depend on technologies for our work. It helps us in all the fields by manual efforts, reducing costs, paperwork, etc., and allows us to focus on the core problems. Education Management Software is the greatest management tool for all the sectors that perform various sets of activities and want efficient & cost-effective management.

The days are gone when educational institutions were limited to teachers and students. Today, the education sector has grown into a giant industry that requires extensive interdepartmental collaboration even for minor tasks. This, in turn, has resulted in a need for better management and administration of resources. Nowadays the education sector around the world is transforming digitally. And here comes the Education Management Software in the picture.

What is Education Management Software?

It is a software solution that helps to manage the complete student life cycle from admission to course completion. It gives a centralized platform to educators, staff members to control, monitor, and manage the day to day tasks in a seamless manner. The software comes up with defined modules for each administrative department. The modules are customizable and configurable according to the needs of the institution. It offers interoperability to manage operations such as Learning Management System, Course Management, Data Management, etc. It empowers institutions by enabling digital transformation and allows them to focus on student and institutional development.

Here are the benefits of using Education Management Software:

  • Improved Enrollment Rate

Education leaders can leverage the automation with educational ERP to boost student enrollment rate in their institute. Whether it is higher education or K12, both have a hectic schedule of the difficulties in the decision-making policies, hence, sometimes they get troubles checking in with the enrollment rate of the students. To remove these situations, it is required to implement an advanced software that can eliminate the burden from various mundane activities and brings proper admission management. Educational management software automates the paperwork, digitizes the academic operations, simplifies the complex administrative operation, and enables the institution to focus on increasing the enrollment of the students.

  • Cost-effective

Cost-effectiveness is one of the crucial advantages of Education Management Software implementation. The Educational Software down the paperwork, manual tasks involved in the fundamental methods of campus administration such as the student enrollment process, collection of the fee, examination management, payroll, admission, and other activities to reduce the number of man-hours, leading to the cost-saving. The expenditure saved can be used for other developmental educational purposes.

  • Efficiency & Productivity

The educational management system helps administrators of educational institutes enhance their productivity and eliminate the time & effort required to manage the educational institution. It allows them to accurately organize institution data efficiently. It saves teachers time from mundane activities such as; attendance marking, record management, paperwork, etc. Due to minimizing paperwork and more time towards goals, the Education ERP software enhances the productivity of teachers as well as staff. 

  • Better Decision Management

Education management software fastens the complete operations of institutional management to the next level. All you need to spend time and wait for the implementation of the Education ERP software and you are all set for better, faster, and smarter management of your institution like never before. The enrollment process of the upcoming batch of students or creating customized fee reports or generating marksheet reports will be done in minutes. This system provides faster access to information about the students, admissions, reporting, timetables, employees, examinations, financials, fees, etc. It helps the administrators and educators to analyze various aspects of the institution better that lead to growth planning. Advanced data management also enhances well-informed decision-making through well-strategic data analysis.

  • Enhanced Experience 

A smart Student Management Software puts an end to man-hours of cumbersome resource databases. The software can easily keep track of real-time resource usage and inventory, enabling you to optimize operations, control, and monitor all activities running in your institution. The workload due to the manual resource is eliminated as the teachers need to be technology-driven. This will lead them to work upon the ERP system and send out the information to the students and parents over the system within a few clicks. It reduces the workload and saves ample time, which can be utilized for some other work.

Conclusion

Education management software has offered many more benefits such as online classes, hostel management, library management, employee management, HR management, etc. With the right education ERP software, your institution can have all these benefits. Moreover, it enables you to aim towards the main objective of your organization. 

Academia Education Management Software brings digital transformation in educational institutions of all sizes whether universities, colleges and schools, or training institutes. It is benefitting more than 600K learners & educators around the world. You can be one of the benefactors too. Learn how Academia works for educators with a free demo. Book NOW!

How Education ERP is Changing Dynamics of the Education Management

Posted on by Hemant Mahajan

The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.

Among all the education technologies, Education ERP is one that is playing a significant role in institution management. According to a study, Education ERP is going to grow 3X by 2028 with the increase of CAGR (Compound annual growth) 10.9%.

In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.

In this article, we’ll see how Education ERP is changing education management.

1. Digitization of complete administrative processes

An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.

It is an online student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.

2. High data storage with disaster recovery

This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.

With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.

3. Student management beyond campus boundary

What if student management is not limited to school/college timing?

An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.

Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.

4. Student-centric education management

The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.

Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.

It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.

Education ERP: A tool to accelerate the growth of educational institutions

Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.

Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?

Take the step toward a better future for your institute, shift to automation with Academia. Book a FREE demo now!

How does ERP Software works for an Educational Institute?

Posted on by Hemant Mahajan

ERP or Enterprise resource planning is initially used by companies such as retail, accounting, corporate governance, corporate law, etc. Big enterprises started using ERP first and now due to its positive impact on the overall productivity and increased ROI (Return on Investment), Mid Size/small companies are also started implementing ERP for the management of the organization.

ERP in the education industry is best known as the Student Information System or Education ERP. Education Institutes use ERP to manage and monitor all kinds of administrative activities. It assists in admissions, examinations, class & course management, time-table management, employee management, human resource, and many more.

What is Education ERP software?

What Education ERP can do will be better understood when you’ll understand what Education ERP is. Education ERP consists of multiple modules for departments. From admission campaign to student registration, from class management to course management, from student attendance to employee timesheet.

Everything within the campus of the institute can be managed by Education ERP. It is also known as the Campus Management System.

Education ERP also comes with integration to deal with other processes such as online payment, payroll management, learning management system, library management, and more.

Learn more about ERP in education

How does ERP Software Work for an Educational Institute?

Here are the following ways in which ERP software work for an educational institute.

1.    Admission Management

All education administrative process starts with admission. It can be selection processes, admission campaign, admission examination, etc. ERP software for an Educational Institute has a separate module to take care of all the details and processes related to admission. After the setup,  it can also manage inquiry details, inquiry follow-ups, targeted numbers of admission details, details of expenses whether the target achieved or not, etc.

2.    Examination Management

Examinations are conducted in three steps. Pre-examination processes, execution and, post-examination reporting. Student Information System can integrate all these processes. It makes it easier to collect, arrange and distribute all the information related to examinations. Room allocation, exam-center arrangement, teacher/faculty allocation and everything else can be recorded and executed via this.

It also helps in the grading system, marking, and mark sheets distribution to students. Here are the advantages of School ERP in the examination.

3.    Course and Classroom Management

After student enrolment there comes the course and classroom management. With this module, educational institutes can keep records of course they offer, which course is assigned to which student and teachers, records of multiple courses assigned to single students is also possible with.

Some Education ERP also provides provision for distance learning course management where you can manage resources related to books and other stationery details.

4.    Student Management

Student management is keeping detailed information of all the students. Their fee and bill payment record, enrolled course details, their personal details, hostel details, assessment details, attendance details, co-curricular activities and more. Teachers and students can also access this information via their respective portal.

5.    Employee Management

Just like student management, employee management keeps the details of employees. Teachers can create and maintain time-table, they can fill-in and view their details and duty they are allotted to. Their activity record is also recorded in this module.

6.    Fee & Bill Payment Management

Educational institutes handle multiple fee & bill payment processes. Thousand of book purchase details, students’ fee, examination fee, other activities payment and many more. It complex and one mistake can lead to multiple errors in the balance sheet.

Education ERP is designed to manage this process as well. It comes with integrated accounting software such as Tally to manage all accounting related tasks.

Here the benefits of Fee & Payment Management:

https://www.academiaerp.com/7-benefits-of-using-a-student-fee-management-system/

Conclusion

ERP in education is designed to smooth the academic processes in institutions. It is freeing teachers from mundane tasks and enabling them to focus on their passion for education. Not only educators, but also students, and their parents are getting benefits with Education ERP implementation in institutes. It gives them transparent and more active participation in academic activity.

What do you think, is ERP good for the education sector? Will it change education as we know it?

4 Undeniable Reasons Why Educational Institutions Should Use ERP Software

Posted on by Hemant Mahajan

Being a part of the education industry, I need not tell you how much the meaning of education has changed over the years. It is no longer about providing education for sake of a system or law. It is about having more accountability toward building the future of the country by shaping these young minds. Equity and accessibility have become an integral part of the goal. Governments around the world have already started prepping to meet these new goals in a couple of years. 

Even though, the goals have changed the challenges have remained the same. In fact, after covid-19, they have elevated. The resources are meager and in some poor countries, educating children is not even on the list of priorities for people. They are battling to keep their families fed and are asking children to take up odd jobs. As an education organization, you too must have seen a dipping admissions rate, late arrival of government aid, and most of all students having lowered engagement in the classroom. How are you are prepping to battle them? 

One of the solutions is — Education ERP. 

What is Education ERP Software? 

Education ERP software is advanced software that helps in automating the operations in an institute and serves as a database for multiple applications put in use for the digital governance of an institute. 

4 undeniable reasons you must invest in Education ERP software

  • Reduces cost 

A report by OECD suggests that global funding for the education industry can go down by 11%. This means you must be prepared to reduce the cost of operations and spend only on the things that are absolutely necessary. 

But do you even know where you are spending currently? I know your answer. Manual processing is not only costly, but it is highly opaque. There is no transparency in the transactions and hence you may not be able to fully consolidate where you are spending currently. 

To fight that, use an ERP solution. It is an enterprise-level resource management tool that provides you with financial management and automates most tasks to reduce operational costs. 

  • Paperless operations 

This is the most cliched reason to invest in technologies but, imagine the amount of money you save by going paperless. Paper-bound operations are slow and they are very difficult to manage. They lower the productivity of the staff and you lose out on good opportunities to stay profitable in the current economic climate. Hence, switching to paperless operations is best, and ERP does it all for you. 

  • Reports and Analytics. 

Compliance agencies and regulatory bodies are prepping for changing their norms of accreditation. They need to see more accountability in administrative and academic staff toward quality education. They are demanding reports on various aspects of a student lifecycle and to stay on top of it you need — first, a database that centralizes information in one place, and second a tool that consolidates data to provide you accurate reports. 

You no longer cannot depend on the academic and non-academic staff for these reports, given you are short on resources and you have to reduce your operation cost so hiring more people is out of the question. Hence, an education ERP is a long-term solution. The data analytics feature helps you generate various reports and stay in line with compliance. 

  • Data security and management

Data security has become a central concern for education institutes. During covid-19 many institutes chose to go with the available option in the market without testing the security of the product. As a result, many students and parents are complaining of data leakage and are concerned about the security of the student in an online learning environment. 

This has led to institutes taking harsh measures and going with tools that offer higher security in the ecosystem. An education ERP solution such as Academia ERP can help you navigate through this challenge easily. We are a highly secure platform that uses various security measures to prevent any breaches.

Wrapping Up 

These were the 4 reasons to invest in education ERP software. If you need to know more about the features and functionalities, please fill out this form to request a free demo. Our technology experts would connect with you shortly. 

What is a library management system and how important it is for private colleges?

Posted on by Hemant Mahajan

“When in doubt go to the library”

The line is said by a legendary writer of all time- J.K. Rowling.

We all know the importance of books in our life but an educational institute cannot breathe it. And how do institutes manage all those books for every level, for every class?

With a well-organized library.

Unlike primary higher education, schools has more demand for books as our young adults like to explore more and their area of grasping knowledge is vast. Therefore, higher educational institutes always require a proper library with well-arranged structure.

Here comes the library management.

What is a library management system?

A library management system or integrated library management software is a program to help librarians and users in circulating and cataloging items. It helps to manage the database by tracking item movement and keeping other records library. The main objective of the library management system is to increase the productivity and output of the library, librarians and its users.

What is KOHA?

KOHA is a world-famous electronic software to automate all the operations of your library. It’s a full highly scalable, full-featured, economical and easy to use library management system. It supports companies, educational institutes of varying sizes to maintain their libraries.

The literal meaning of KOHA is-Gift that is meant to be reciprocated.

KOHA doesn’t belong to any person or company. It’s sponsored by a group of libraries, communities and support company. It’s free and open source software i.e. FOSS.

It can help in cataloging, creating and running reports with KOHA report module, circulation, resend and accounting of all size, multi-branch libraries. You can also print barcode and labels with this library management software.

KOHA usually comes integrated into a college management system. A college management system is an education ERP software to automate complete academic and non-academic operations of a colleges

Recommended reading- Top Functionalities of an Education ERP Software

Importance of library management system in private colleges

Library system in private colleges is very demanding. Due to cutting edge competition and continuous need for advancement, they have to run their system with a very targeted mission.

Private colleges offer multiple courses along with various curriculums to increase the involvement of students. This requires an administrative system fulfilled with all the resources. Resources that also include books, magazine, newspaper, published papers, etc.

Here are the reasons why private colleges need a library management system:

It saves time

Library management system automates all the manual processes in your library. With it, librarians can easily keep records of all the details. They can easily access the data whenever needed. User can also get information about where to find which books and if they are available or not. It saves a lot of time for both the users and the librarian.

It will reduce the operation cost

One library management system can do the tasks of many workers. You can save operational cost with the reduction of manual tasks. Due to time-saving in processing, it can save thousands of dollars.

It will increase productivity

With the complete automation of library information and online data management, it becomes easy to share information among users, librarians, and patrons. With the functionality of time-saving, cost-cutting it increases the productivity of the library and its users.

Are you ready for a smooth running time-saving library management?

If yes, Book a Free Demo now.

How Education Is Being Impacted In The Era Of Automation?

Posted on by Hemant Mahajan

It is not hidden that automation is spreading multidimensionally. We are living on the cusp of automation; robots, artificial intelligence, machine learning, bionic hands, etc are not new. Of course, any advancement or new features still makes us wonder about the capability of science but we are very much aware of its existence in our world.

Why automation?

This era requires a more advanced, efficient, and skilled processing system all around. There is no place for lazy, unproductive work quality no matter what kind of work you are involved with. Business, retail, education, customer service, banking sector, cleaning, etc. everything is running towards advancement.

Time management, productivity, and efficiency have become key principles in the workforce. All these elements for better functionality are being accomplished by technological advancement i.e. Automation.

Being a part of an education domain, my concern moves toward the education sector.

What is automation in education?

NO, I am not talking about a bionic or robotic teacher to deal with students. It will take a few more years to reach there. I am talking about automation in the processing system, in management which is already here.

A study in the US higher education system by a professor at California University found that administrators grew from 3800 to 12,183 between 1974 and 2008 i.e. 221% increase while faculty grew by just 10%. You can have an idea that a huge amount of money is being spent on operational management.

The main goal of the education sector is to attract and educate more students more efficiently yet much of the spending and focus is being given to the administration department.

In this time of automation, there are technologies that ready to streamline and manage administrative tasks effectively. In spite of spending extra money, institutions can arm their staff with these technologies for efficient, productive, smooth academic processes. This would liberate resources for the activities that will directly affect the main objectives – Student and Educators.

Impact of Automation On Education

There are many levels in which automation can impact education altogether. Institutes that are updated with technology such as Education ERP, reshaping the productivity of administrative processes, increasing connectivity between students and teachers, improving the working efficiency of educators and being more creative.

On Teachers

An Education ERP such as Student Management System helps teachers to manage their work in a more integrated and aligned way. This EdTech comes with potential features: record attendance in real-time with the flexibility of time, assignment allotment, grading, and scheduling time table or session diary. These features save a lot of time that free teachers to focus on delivering knowledge which is their main purpose.

On Student

Students in the current time spectrum are more tech-savvy and they are eager to learn more and more. Students are affected most by automation. They get feedback, remark from their educators on a real-time basis, avail all the documents in one platform, upload documents without standing in a long line. With the implementation of automation, they are able to develop a better and meaningful relationship with their educators as both are saving time from tedious academic work.

On Academic Administrative Processes

If you were ever a part of an education system whether in school, higher education, or training institute, you must have a rough idea of how an education institution runs – With tonnes of academic processes. Academic administrative processes perform many back-office tasks like; keeping attendance and document records of each student from each year, maintaining new admission, resolving inquiries, managing bills, payments, payroll of employees and so on. It is the responsibility of the admin department to run things smoothly and effectively. Automation is helping to achieve the overall goal of this department. Everything can be controlled and managed with potential Education ERP software. Automation helping staff members to be more creative and innovative which will help the education institute in the long run.

On Concluding Note

Automation is making the workforce productive in various industries but there is a lot to cover in the Education Industry. As it is one of the most important areas of our social cycle, it needs to be updated with the current EdTech and ready for future possibilities. Many institutions are already availing benefits from automation. It is the responsibility of the government, influencers, decision-makers of the education industry to take a step towards empowering the education system with automation. Moreover, it is the responsibility of us to make it fully functional.

Are you ready to take responsibility to empower the education management system?

A free demo can help you to start. Schedule a free demo now!!!