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Tag: Library Management System

Must have features in Library Management System for Schools

Posted on by Hemant Mahajan

Education ERP solutions are known for digitalizing every aspect of an institute, including libraries. As mundane and labor-intensive library management used to be, an advanced library management system can bring efficiency, accuracy, and speed to operations. 

You can consider the Academia ERP solution, an education ERP suite that comes with an in-built library management system for endless functionalities to do in-house operations. We are mentioning some of the most important features of a library management system to boost your understanding of library management system:

Important features in a library management system 

  • Catalog Management

No longer fishing through the bulky registers and searches through rows and columns to find which book is available. A library management system must have a catalog management feature that would do all these tasks in a few clicks and within a matter of seconds. 

  • Book Management

Managing the issuance and submission of the books borrowed by teachers and students is time-consuming. Furthermore, regularly a librarian has to track people that have borrowed books and missed the due dates. Then comes penalty collection which becomes another added task for the librarians that can keep them occupied for hours. A feature-rich library management system should digitalize this process end-to-end for faster and more efficient management. 

  • Barcoding Books 

Rather than numerically coding your books and resources in the library, you can go a step further and use the barcode system. As it is a digital tool, with a quick scan you can track the entire log on issuance/submission, usage, and even the shelf it belongs to. Also, barcoding books would make the book issuance/submission process much faster. 

  • Online Access

Students can easily access the ebooks available in the digital library. It would increase resource sharing and knowledge outreach. You can easily eliminate the scenario of book unavailability. Also, based on fee submission, and student records you can control their access to the books. You can anytime remove the access as well, and that too with just one click.  

  • Fee Management

Manage bills from vendors, and fees from students, collect late fees, define penalties, and a lot of other things easily through fee management. Without a fee management tool, a library management system is incomplete. 

  • High-end Security 

The safety and security of student data are very important. It is not just an add-on but is absolutely necessary as per many compliance organizations. Also, students and parents are very particular about data security nowadays and you must adhere to the international and national security standards of data management. Academia ERP is one such tool that is not just efficient but highly secure and has a GDPR certification. Learn more about the product here. 

>>Bonus<<

These were some basic features that a library management system must have. But you can easily make a few customizations to the education ERP solution to improve the efficiency of the product and make the library management system more feature-rich. Here are a few more features that can bring more efficiency to library management: 

  • Integration with LMS for quick allocation of books by teachers for assignments
  • Data analytics and reports 
  • Theft detection
  • Serial control 
  • Mobility solutions such as mobile apps
  • MIS reports and more. 

Way forward

Library management is seen as one of the most mundane aspects of school management. But you can easily change the situation given the wide availability of trusted education ERP solutions. Using this list, you can check the efficiency of the toolset and make sure you are attaining end-to-end digitalization of the libraries at your school. 

How ERP Supports New Age Learning Infrastructure at Educational Institutions?

Posted on by Hemant Mahajan

There will be no argument saying that the education system is going to have an extreme transformation in the upcoming years. Even the COVID-19 outbreak is compelling education institutions to choose technological ways to go with the flow. With all these consequent changes the education system is getting various benefits using education ERP solutions along with optimizing the remote learning and other learning infrastructure tools. 

Let’s discuss the technological paradigm in which an ERP supports new-age learning infrastructure at educational institutions.

Learning Infrastructure Technologies at educational institutions:

Learning Management System (LMS)

To start with, a learning management system (LMS) is software that enables educational institutions to manage & deliver interesting skill-based e-learning platforms to students. Looking deeper, it is quite hectic for educational institutions to manage an LMS along with all other academic and administrative activities. Having an ERP system, institutions can specifically maintain and manage an LMS along with systematic and efficient management of all other academic and administrative activities. 

An LMS integrated with a robust ERP system, provides the following benefits:

  • Avoids Data duplicity in data entry 
  • It reduces down the wait time for students 
  • It always provides accurate and real-time data
  • Improves efficiency and productivity
  • It triggers a strong and positive position of your institution 
  • Creates various opportunities to reduce unnecessary expenses
  • Helps in increasing the ROI of the institution

Library Management System 

A library management system is the digital demonstration of a physical library. It is a platform that manages and functions in an automated and organized manner. Talking about how an ERP system is integrated with the library management system, it will become a standalone part of an ERP making everything simple and quick for administrators, faculties, and students. 

Key elements on how an ERP can help library management system:

  • An ERP integrated with Library Management System helps in managing all the in-house functions of the library.
  • An ERP makes it possible to provides 24*7 access to the library for students and faculty. 
  • It utilizes all the functionalities like acquisition, cataloging, serial control, etc., in the library management system flowing it in an education ERP software. 
  • It saves a lot of time leading to greater efficiency in all aspects. 

Exam Proctoring 

Exam proctoring is a process of making the online examination secure and systematic that helps faculty to monitor student’s activities in real-time. A systematic online proctoring system helps faculties to track and monitor students eliminating cheating in the exams. A systematic and robust ERP system provides secured exam proctoring focusing on high data security, monitoring, enrollment management, and all other crucial tasks related to examinations. An ERP supports effective exam proctoring in the following ways:

  • Effective time management
  • hassle-free conduction of the examination
  • Conducting high stake semester exams objective + subjective 
  • Manage online entrance exam 
  • Facilities to report results in your system 
  • Detailed analysis of results 
  • Accuracy of results 

Why is using education ERP beneficial for institutions?

  • Centralized data management

It is one of the most important benefits of using ERP for educational institutions. A flexible and robust ERP provides centralized access and management providing required access to everyone from faculty, administrators, and students. Anyone can access all the data stored in a single database system. Right from admission, fee, examination, every single task can be managed effectively, using a robust and flexible ERP system leading to systematic and centralized data management. 

  • Real-time management 

Focusing on positive outcomes, an ERP provides real-time management of all the academic and administrative operations in the institute. It provides a systematic arrangement of every operation helping administrators to solve any of the problems at any time providing easy access to every data piece related to financial aid, admission, or examination. 

  • Positive changes and student engagement

You must choose the best education ERP that can trigger growth and positive outcomes not just in monetary terms but also in making a consistent workflow in the institution. A good ERP system completes the requirements of students and faculties at each end making them focus on learning and teaching. It facilitates students to access every information like admission form, attendance, fee, etc., from the mobile app and portal along with providing a smooth connection with the faculties whenever required engaging them on the right path that is their studies!

  • Better ROI on technology spending

The end goal of any organization is to attain better ROI on technology spending. An ERP system performs best in this way. Every educational institution focuses on earning more revenue generation but manual interventions of the tasks make it more difficult having various breakages at each level like more manpower, more time taking processes, data glitches, and the list goes on. An ERP helps effectively and efficiently manage all the academic and administrative tasks easily focusing on cost-saving and targeting an overall increase in ROI on technology spending.


 

  • Increased student retention

Students these days are advanced, they like things that are quick and effortless. Gone were the days when everything at an institution started with a long queue whether it is admission, fee submission, or examination. An ERP makes all these processes online providing easy access to students from any corner of the globe. Using the mobile app they can simply fill admission forms, fees, and can generate enrollment numbers for the examination. This makes them keep the focus on the right place, that is their studies leading to more student interest and retention in the institute.

Conclusion

Hope you find this article relevant to understanding the new-age learning infrastructure and how an ERP can help to opt for all of them with ease at an educational institution. So Academia can help you attain all these having world-class, modern, and the best Education ERP/SIS for educational institutions. It fulfills all the criteria that you need to have in your educational institution to keep it the best, technology-updated, and successful institution in every aspect. 

So, aren’t you curious to know more about it?  If yes then we will be glad to help you. Just request the demo and our team of experts will be there for you. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

Importance of Library Management System in Education Industry

Posted on by Hemant Mahajan

Libraries are an irreplaceable part of any institute. However, managing your libraries is not an easy task. Called the brains of any institute, the thousands of books in your school or college need technology-driven management. Why? Here is how the library management system helps your education organization. 

Why implement a Library management system

  • The ultimate solution for all

A library management system helps all the stakeholders in the organization. Be it librarian, faculty, student, or even the management – the high-end software allows you to view the books in the library, students that have issued them, and when it is due. Also, it allows you to identify missing books in the library and manage new stock.

  • Improved Transparency

An ERP solution integrated with a library management system allows you to ensure more transparency in the process. It doesn’t require librarians to bury their heads into the log book to map which book is taken by which faculty or student. It is an easy system where you get detailed information on every resource easily and that too in a few clicks. 

  • Accessibility 

Remote capabilities allow the admin or the librarian to access the application on their mobile phones. This gives them great flexibility to work remotely and allows them to access data and perform tasks anytime and from anywhere. Also, this increases their productivity by several folds. 

  • Analytics

Integrated analytics helps in easy report generation. Creating reports manually is not just time intensive but also prone to many human errors. This may cost the education organization to make wrong decisions while stocking up the library inventory. Accuracy with real-time updates is rendered through the high-end library management system.

  • Notification System 

Students coming and going to inquire about book availability is tiresome and they start to lose interest fast. With an easy notification system, you can send out notifications to the students that have raised inquiry tickets about the books in the library and inform them on mobile phones with in-app notifications, SMS, emails, etc., as per your preference and convenience. 

Outcome Based Education

How does Academia ERP help in efficient Library Management?

Academia ERP is a feature-rich solution for education organizations. In its wide variety of features and functionalities, it also offers you a feature-rich library management system that is highly customizable as per your institute’s requirements. Here are a few things that the Academia ERP library management system can do for you: 

  • Manage books/periodicals/journals/CD-DVD and other media records
  • Manage available books and issued books records with RFID/barcode integration
  • Generate library cards for students, faculties, and books
  • Issue/receive library items to and from students/faculties

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d how it can bring effective library management to your institution? Talk to our product experts for a Free Demo. Book Now!