Facts To Know About Learning Outside The Classroom

Posted on April 10, 2022July 15, 2025 by Hemant Mahajan

In the modern world, educational institutions must opt for techniques that can promote advanced learning and teaching methods. In this COVID-19 pandemic, institutions faced various challenges and difficulties in managing the continuous flow of seamless learning and teaching. To make this better, it is necessary for institutions now to make a confined way of learning outside the classroom choosing technologies that can support the same.

Among various strong reasons that promote learning outside the classroom program, the most important one is it enhances the student learning experience, in any case, enriching and providing students with real-life applications of theories and practicals similar to schooling.

Technologies that can support learning outside the classroom

Student Information System

A student information system is a cloud-based software solution that provides complete automation of all the academic and administrative operations available in the institution. There are various operations in an educational institution that makes learning outside the classroom a bit difficult for students. In manual intervention, students and faculty need to connect to complete any operations from admission, attendance, examination, result declaration, and a lot more.

To manage all these, a student information system provides a platform in which institutions can avail classroom as well as outside classroom learning. It provides systematic management through which students can focus on their learnings and lessons performing all other tasks like attendance, examinations, and all other related operations, simply, efficiently, and systematically.

Learning Management System

A learning management system is also one of the most important software that avails seamless learning for institutions. It provides administration, documentation, tracking, reporting, and delivery of teaching and learning programs seamlessly. Using a learning management system owns various advantages, some of them are:

Consistency of learning
Easy tracking & reporting
Better results through engagement and gamification

AR/VR

In the digital world, educational institutions often need to use technologies that provide real-time and needed education. What is better than artificial intelligence and virtual reality. Artificial intelligence and virtual reality are changing the whole level of education providing students with immersive and experiential learning patterns promoting learning outside the classroom. Advances in this segment are incredible and are increasing at a larger pace.

The use of AR/VR will bring the following benefits:

Personalized learning
Adaptive learning
Monitoring
Capture and personalization of the data

Benefits of opting for learning outside the classroom

Seamless flow of learning

With the advancement of technology, education institutions need to opt for the right technology that can prevail learning outside the classroom. Technologies like ERP, SIS, and others help educational institutions in managing all the tasks letting students move into their studies from anywhere and anytime leading towards a direct and seamless flow of learning and teaching.

Better experience for students

Students in today’s generation are different, having a modern approach for everything, they demand a quick, easier, and better way of performing any operations. It is high time for educational institutions to adopt modern techniques and ways that can help in optimizing a better learning experience.

Learning outside the classroom provides students with greater learning experiences and opportunities.

Improved ROI

Improved ROI is one of the key factors on which educational institutions mostly focus, every institution focuses on ROI improvement. Institutions that are still having manual intervention involve various extra costing from manpower to managing various documents.

Institutions adopting technologies that can avail learning outside the classroom involves very little manpower, with less documentation, and other high-costing processes which ultimately target high ROI leading to growth and opportunities.

What are your thoughts?

So which method are you using in your institution for delivering a good experience of learning? Have you opted for the right technology that can lead to positive outcomes for the institution along with having clarity for students about teaching and learning patterns? If you are thinking to choose one, you can also look for Academia, as it provides one of the best Student Information systems that can promote learning outside the classroom effectively by providing a systematic, robust, flexible, and efficient management of all the academic and administrative operations of the institution.

Want to discuss the best technology for your institution? We are just a call away, contact us now and one of our best teams will get in touch with you.

SIS & LMS: What’s the difference?

Posted on March 4, 2022July 15, 2025 by Hemant Mahajan

In the modern scenario, the education ecosystem is expanding exponentially and educational institutions need to choose a technology that can bring differentiation, making all the operations systematic and efficient. But having varieties of EdTech tools and technologies institutions often gets confused among their usages and their meanings.

Do you know the difference between SIS and LMS? Both these systems serve distinct purposes but record similar data to help teachers and administrators along with managing day to day operations.

What is the Student Information System (SIS)?

A Student Information System is software that allows institutions to manage student data and information efficiently. It provides functionalities for all the academic and administrative operations like admission, enrollment, examinations, fee management, attendance record management, program and courses, and all the operations related to faculty and student life cycle.

What is a Learning Management System (LMS)?

A Learning Management System (LMS) is software to empower learning and development in institutions. It helps in the documentation and delivery of all the courses, training programs, and learning and development programs of an institution. It promotes e-learning and teaching processes, automating and directing the processes.

What is the difference between SIS and LMS?

Both LMS and SIS own administrative management functionalities, but none of them can replace each other’s functionalities to help the institution. Let’s discuss what are the differences between the two:

SIS	LMS
1. The SIS helps universities, colleges, or schools to manage their academic and administrative operations in regards to students, faculty members, and the authorities.	1. The LMS enables the faculty to improve their relationship with the students in terms of learning and teaching.
2. It stores, manages and automates each process of the management.	2. It is used for the management of course resources – basically to enhance the classroom experience.
3. It deals with student admissions.	3. It deals with the knowledge and talents of prospective students.
4. It provides student enrollment and keeps program and course option choices.	4. It manages and enrolls classroom administration for students.
5. It handles examinations, assessments, grades, and academic progression.	5. It handles authorship for course materials.
6. It manages rewards, scholarships, qualifications, certificates, and graduations.	6. It handles the syllabus and certifications for each student in the class.
7. It provides complete financial aid for students and faculty members.	7. It does not always include financial aid for students to check.

Wrapping Up!

Hope you got a strong understanding of the differentiation between SIS and LMS. The SIS is a way you are thinking to manage all the academic and administrative operations of your institution effectively and efficiently. An LMS will function as an online classroom to manage your training if you provide lots of e-learning and corporate training. The SIS and LMS can work hand in hand to provide effective management leading to the growth and success of the institution.

Want to know more? Let’s discuss it in more detail having more clarity for the same, contact us now!

How ERP Supports New Age Learning Infrastructure at Educational Institutions?

Posted on September 10, 2021July 16, 2025 by Hemant Mahajan

There will be no argument saying that the education system is going to have an extreme transformation in the upcoming years. Even the COVID-19 outbreak is compelling education institutions to choose technological ways to go with the flow. With all these consequent changes the education system is getting various benefits using education ERP solutions along with optimizing the remote learning and other learning infrastructure tools.

Let’s discuss the technological paradigm in which an ERP supports new-age learning infrastructure at educational institutions.

Learning Infrastructure Technologies at educational institutions:

Learning Management System (LMS)

To start with, a learning management system (LMS) is software that enables educational institutions to manage & deliver interesting skill-based e-learning platforms to students. Looking deeper, it is quite hectic for educational institutions to manage an LMS along with all other academic and administrative activities. Having an ERP system, institutions can specifically maintain and manage an LMS along with systematic and efficient management of all other academic and administrative activities.

An LMS integrated with a robust ERP system, provides the following benefits:

Avoids Data duplicity in data entry
It reduces down the wait time for students
It always provides accurate and real-time data
Improves efficiency and productivity
It triggers a strong and positive position of your institution
Creates various opportunities to reduce unnecessary expenses
Helps in increasing the ROI of the institution

Library Management System

A library management system is the digital demonstration of a physical library. It is a platform that manages and functions in an automated and organized manner. Talking about how an ERP system is integrated with the library management system, it will become a standalone part of an ERP making everything simple and quick for administrators, faculties, and students.

Key elements on how an ERP can help library management system:

An ERP integrated with Library Management System helps in managing all the in-house functions of the library.
An ERP makes it possible to provides 24*7 access to the library for students and faculty.
It utilizes all the functionalities like acquisition, cataloging, serial control, etc., in the library management system flowing it in an education ERP software.
It saves a lot of time leading to greater efficiency in all aspects.

Exam Proctoring

Exam proctoring is a process of making the online examination secure and systematic that helps faculty to monitor student’s activities in real-time. A systematic online proctoring system helps faculties to track and monitor students eliminating cheating in the exams. A systematic and robust ERP system provides secured exam proctoring focusing on high data security, monitoring, enrollment management, and all other crucial tasks related to examinations. An ERP supports effective exam proctoring in the following ways:

Effective time management
hassle-free conduction of the examination
Conducting high stake semester exams objective + subjective
Manage online entrance exam
Facilities to report results in your system
Detailed analysis of results
Accuracy of results

Why is using education ERP beneficial for institutions?

Centralized data management

It is one of the most important benefits of using ERP for educational institutions. A flexible and robust ERP provides centralized access and management providing required access to everyone from faculty, administrators, and students. Anyone can access all the data stored in a single database system. Right from admission, fee, examination, every single task can be managed effectively, using a robust and flexible ERP system leading to systematic and centralized data management.

Real-time management

Focusing on positive outcomes, an ERP provides real-time management of all the academic and administrative operations in the institute. It provides a systematic arrangement of every operation helping administrators to solve any of the problems at any time providing easy access to every data piece related to financial aid, admission, or examination.

Positive changes and student engagement

You must choose the best education ERP that can trigger growth and positive outcomes not just in monetary terms but also in making a consistent workflow in the institution. A good ERP system completes the requirements of students and faculties at each end making them focus on learning and teaching. It facilitates students to access every information like admission form, attendance, fee, etc., from the mobile app and portal along with providing a smooth connection with the faculties whenever required engaging them on the right path that is their studies!

Better ROI on technology spending

The end goal of any organization is to attain better ROI on technology spending. An ERP system performs best in this way. Every educational institution focuses on earning more revenue generation but manual interventions of the tasks make it more difficult having various breakages at each level like more manpower, more time taking processes, data glitches, and the list goes on. An ERP helps effectively and efficiently manage all the academic and administrative tasks easily focusing on cost-saving and targeting an overall increase in ROI on technology spending.

Increased student retention

Students these days are advanced, they like things that are quick and effortless. Gone were the days when everything at an institution started with a long queue whether it is admission, fee submission, or examination. An ERP makes all these processes online providing easy access to students from any corner of the globe. Using the mobile app they can simply fill admission forms, fees, and can generate enrollment numbers for the examination. This makes them keep the focus on the right place, that is their studies leading to more student interest and retention in the institute.

Conclusion

Hope you find this article relevant to understanding the new-age learning infrastructure and how an ERP can help to opt for all of them with ease at an educational institution. So Academia can help you attain all these having world-class, modern, and the best Education ERP/SIS for educational institutions. It fulfills all the criteria that you need to have in your educational institution to keep it the best, technology-updated, and successful institution in every aspect.

So, aren’t you curious to know more about it? If yes then we will be glad to help you. Just request the demo and our team of experts will be there for you.

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

How does ERP Software works for an Educational Institute?

Posted on August 6, 2019July 16, 2025 by Hemant Mahajan

ERP or Enterprise resource planning is initially used by companies such as retail, accounting, corporate governance, corporate law, etc. Big enterprises started using ERP first and now due to its positive impact on the overall productivity and increased ROI (Return on Investment), Mid Size/small companies are also started implementing ERP for the management of the organization.

ERP in the education industry is best known as the Student Information System or Education ERP. Education Institutes use ERP to manage and monitor all kinds of administrative activities. It assists in admissions, examinations, class & course management, time-table management, employee management, human resource, and many more.

What is Education ERP software?

What Education ERP can do will be better understood when you’ll understand what Education ERP is. Education ERP consists of multiple modules for departments. From admission campaign to student registration, from class management to course management, from student attendance to employee timesheet.

Everything within the campus of the institute can be managed by Education ERP. It is also known as the Campus Management System.

Education ERP also comes with integration to deal with other processes such as online payment, payroll management, learning management system, library management, and more.

Learn more about ERP in education

How does ERP Software Work for an Educational Institute?

Here are the following ways in which ERP software work for an educational institute.

1. Admission Management

All education administrative process starts with admission. It can be selection processes, admission campaign, admission examination, etc. ERP software for an Educational Institute has a separate module to take care of all the details and processes related to admission. After the setup, it can also manage inquiry details, inquiry follow-ups, targeted numbers of admission details, details of expenses whether the target achieved or not, etc.

2. Examination Management

Examinations are conducted in three steps. Pre-examination processes, execution and, post-examination reporting. Student Information System can integrate all these processes. It makes it easier to collect, arrange and distribute all the information related to examinations. Room allocation, exam-center arrangement, teacher/faculty allocation and everything else can be recorded and executed via this.

It also helps in the grading system, marking, and mark sheets distribution to students. Here are the advantages of School ERP in the examination.

3. Course and Classroom Management

After student enrolment there comes the course and classroom management. With this module, educational institutes can keep records of course they offer, which course is assigned to which student and teachers, records of multiple courses assigned to single students is also possible with.

Some Education ERP also provides provision for distance learning course management where you can manage resources related to books and other stationery details.

4. Student Management

Student management is keeping detailed information of all the students. Their fee and bill payment record, enrolled course details, their personal details, hostel details, assessment details, attendance details, co-curricular activities and more. Teachers and students can also access this information via their respective portal.

5. Employee Management

Just like student management, employee management keeps the details of employees. Teachers can create and maintain time-table, they can fill-in and view their details and duty they are allotted to. Their activity record is also recorded in this module.

6. Fee & Bill Payment Management

Educational institutes handle multiple fee & bill payment processes. Thousand of book purchase details, students’ fee, examination fee, other activities payment and many more. It complex and one mistake can lead to multiple errors in the balance sheet.

Education ERP is designed to manage this process as well. It comes with integrated accounting software such as Tally to manage all accounting related tasks.

Here the benefits of Fee & Payment Management:

https://www.academiaerp.com/7-benefits-of-using-a-student-fee-management-system/

Conclusion

ERP in education is designed to smooth the academic processes in institutions. It is freeing teachers from mundane tasks and enabling them to focus on their passion for education. Not only educators, but also students, and their parents are getting benefits with Education ERP implementation in institutes. It gives them transparent and more active participation in academic activity.

What do you think, is ERP good for the education sector? Will it change education as we know it?

Flipped Classrooms: A Concept Worth Giving A Thought

Posted on August 22, 2018July 15, 2025 by Hemant Mahajan

In layman’s term, a flipped classroom refers to taking out the class from the classrooms. Flipped classrooms are recognized by students watching online lectures, collaborating in online discussions and carrying out research at home, unlike traditional classrooms where dependency exists on teachers or instructors.

Flipped classroom shifts the mode of instruction to a learner-centric model in which each of the topics covered in the classes are explored in depth thereby creating meaningful learner insights by leveraging technologies such as online videos to ‘deliver content’ outside of the classrooms.

In a flipped classroom, there exist many forms of content delivery. Teachers or Instructors can prepare and post the video lessons to deliver quality content to students. This helps students with convenient access to lessons any time, any place. Thus, helping in cutting down the investment of educational institutions in setting up an infrastructure.

Having said this, it becomes all the more important for institutes to understand the benefits provided by the flipped classroom. Some of the key benefits of the flipped classroom are highlighted below.

The flipped classroom provides a more application-based approach for students when compared with the traditional classroom set up (i.e. hands-on and problem-solving activities)
Provides an ease of communication process between student-teacher, student-student with no location constraints
Video sessions/lectures can be easily recorded. Students have the luxury of seeing it with replays, can pause and replay it in case of any doubts. With features of video editing, the teachers/instructors can customize the lectures based on the student’s requirements
For small educational institutions facing budget constraints, a flipped classroom can be a boon for them. As this concept provides a great value at a minimal cost
Teachers/Instructors can help students during their assigned class time without an additional burden. They can coordinate with students/learners to guide them on the best path forward. Students can receive the help from faculties for various activities. Also, with this concept, teachers find it much easier to rectify students queries and problems occurring during the course of learning

Also, there are always two sides of the coins. With benefits, there do exist some cons and limitations of this concept. Some of which are highlighted below:

For students/learners, there always exists a ‘digital divide’. As some students will have 24*7 days access to online lectures/videos and some being able to access not more than an hour on a daily basis. This is due to that fact that not all students come from the same socio-economic background
It is highly possible that some students who are prone to the traditional form of learning may fall apart in competing with their peers as they are not prepared for the independent learning
Teachers/Instructors had to put in extra time and efforts for making the content and videos apart from their scheduled working hours. This, in turn, makes some of the teachers resistant to take up this concept

To sum it up, the flipped classroom is a concept which needs to be given a thought by the educational institutes and more important for the budget sensitive educational institutes to give a serious thought to it.