School ERP Expert Archives

If you are aware of how to use any technology, then it can benefits manifold; however, if you don’t know how to use it properly, then it can bring chaos and failure. School management software is a technology that helps to deliver productivity, efficiency, and revenue in school administration. Still, due to the lack of proper implementation, many schools fail to see the real result and end up wasting their time and money. They jump from one software to another but goes through all the complications all over again. That not only bring inconvenience for school management but also shake the confidence in education technology.

In this article, you will 7 tips that will help you how to implement a school management system effectively.

1. Prepare your staff

In today’s’ digital era, it has become essential for the staff of any organization must have the basic knowledge of computers and its operation. Before switching to the digital transformation of your institution, prepare a team of staff, teachers, and parents who have excellent computer skills. Most of the school uses only IT guys to manage their School ERP implementation, which is not a smart way to transform school administration digitally. As most of the work will be done by teachers, admin staff, parents, and students will also use the software. Therefore, your decision-making team must be composed of keeping all the benefiting pillars of your school.

2. Do market research

If you search the market, there are lots of Education ERP providers. All of them come with multiple features, various modules, and promises smart digital administrations. Here comes the benefit of your team. As your team is composed of different types of users, they will understand what they need and if a particular software capable of meeting all their needs. Market research is vital before choosing School ERP.

3. Take free demonstration more than once

This step basically comes under market research. Many ERP vendors provide free demo sessions to get you a fundamental understanding of what their software can do and how it will benefit your school. Some of them also offer 2nd level and 3rd level demonstration as per your convenience to get an in-depth knowledge of the product. And this is the best step to know the software and its functionalities. After the 3rd (or more) demonstration, you’ll have a clear understanding of the software if it is capable of meeting the requirements of your school and its stakeholders or not.

Take a free demo now from experts of Academia School Management System, if it offers your school what it needs.

4. Always check the case studies and reference of other schools

After the demo, it’s imperative to check with the current customers of the ERP vendors. Most of them provide case-studies, success stories, and recommendation letters on their website. You can read them to know how this School Management Software is benefiting these institutions. You can also send your pre-formed team to other institutions to check the working of software and to understand from the user directly about their experience with the software. This is one of the best ways to know how competent and credible is the vendor.

Check out the recommendation letter by Appl Internation School, Dubai who has been using the software since 2011

5. Keep your priorities clear

This software is a tool that is designed to automate the entire school campus. A school campus can have multiple departments such as admissions, student management, employee management, fee & payments, hostel, transportation, etc. Your school might have more or fewer departments according to your needs. It might be possible that you don’t want to automate hostel management or any other department. If your team is clear with what are their priorities and needs, it will benefit you to make an informed and better decision. It will also save time & money during and after the implementation of the software.

6. Take proper training

As mentioned above, without the knowledge of the appropriate functioning of any technology, it can’t bring the results that you are looking for. Best School ERP providers such as Academia provides thorough training for your staff along with 24*7 customer support to make implementation seamless and successful.

7. Set the budget and ROI target

Having a budget and ROI target helps you to analyze and see the clear picture of the benefits of school ERP implementation. It will be beneficial to have a goal for 3 to 5 years ahead and make your decision accordingly. The software implementation for school management is the one-time investment, but it has the potential to save time and money in the long run.

Know-how education ERP can bring high ROI in your school.

Conclusion

The digital transformation of your institution is not an easy process. Let alone the selection of perfect solutions for your institution is a multifaceted task. But with the use of these seven best tips for successful implementation of school ERP can help you to reach half of the goal.

Examination time is not only scary for students but also for all teachers and other staff members. It requires a lot of arrangements from room allocations, staff allocations, examination centers, assessment schemes to exam execution and exam results.

With limited staff capacity, the process of conducting examinations can become more cumbersome if student numbers are high.

The examination process usually consists of three stages: Pre-Examination Stage, Execution Stage, and Post Examination Stage. Schools need to have a set of planning and a proper strategy to execute examinations successfully, on time, and declare results so that the next session can start on time.

An education technology such as School Management System is designed to manage complete administrative processes within the school campus. It can take care of all three tiers of examination with one platform.

But first, let’s understand a little bit about this educational technology.

What is School ERP?

School ERP is an enterprise solution for school management. It comes in the cloud-based and on-premises software application. In cloud-based solutions schools can save and access all the information on the web and use it anywhere, anytime with any device with the internet.

This software solution manages the complete student life cycle from admission to the last year of schools including examinations. It automates and streamlines all academic and non-academic information. You not only save time in every single process but also you can save operational cost and thereby can increase return on investment in the long run.

School Examination Software can help you to manage examination in the following ways:

Pre-Examination Stage

1. Assistance in Pre-Examination Setting

Pre-examination involves arrangements of examination center, designing grading schemes, assessment schemes, staff allocations, room allocation, and student allocation. This software helps you to manage every detail with a few clicks. You can enter the information as per your requirement.

No need to arrange different papers and planning for the arrangement. And the best part is you can always access anytime you want. Also, you can give access to other staff members to make any changes if one staff member is not available. In this way, you’ll be able to save time and all the pre-examination processes will be arranged on time.

Exam Execution Stage

2. Streamlined Exam Execution

This is the most important part of the examination. No matter how better is your planning there is always some glitch is ready to knock you down. But with School Examination Software you can avoid this. This software can assist you in managing detention, exam attendance, and whatnot. You can also assign remarks to students individually with this. Managing marks entry and course grade is also easy and quicker by the software.

3. Customized Grading System

School ERP for examination provides you the sophistication of a customized grading system. Suppose parents of your students demand both grades-based and marks-based evaluation results. After the setup (according to you marking the range of your school) you can easily convert marks to grades and grades to marks.

Teachers can also manage the assessment status, whether it is pending or completed. Anyone who has access to the school examination system can check the same to check the status of result processing.

Some advanced School Exam Management System also provides the Relative Marking feature as per the requirement of schools. This feature allows you to make marks moderation due to any reason to generate a justified and relevant result for your students and your school.

Post- Examination Stage

4. Well informed evaluation and better result distribution

With all the features provided above, it is obvious that the evaluations and results of the examination will be error-free. If in any case any student asks for re-evaluation and you have to recalculate the result, this can also be done with the Recalculation Feature of the school examination software.

Moreover, no more paper mark sheet and printing cost for the result announcement. You can easily distribute the result to every student’s portal. He/She will be able to check his/her marks and remarks by teachers for every single subject on a real-time basis.

5. Varied and customized report for records

An examination doesn’t end with results. Schools need to maintain records for pre-examination reports, Assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam papers for future reference for teachers and students.

School Management System helps you to manage all these reports with complete details. All these reports will be on the web server but you can always download these reports individually or in bulk smoothly.

Tag: School ERP Expert

7 Best Tips for Successful Implementation of School ERP