Best ERP Software Archives

5 Reasons Why ERP In Education Is the Need of the Hour

Posted on August 23, 2019July 16, 2025 by Hemant Mahajan

Education technology is paving the way for the digital development of several institutes. Students are the most important part of this chain.

Catching the pace of students and their tech-savvy parents is now a crucial aspect of the education industry. Quality education, modern infrastructure, and a digitized management system are some of the crucial aspects they look for in education institutions.

Following this trend, the education management system or education ERP is now becoming the need of the hour. It helps streamline and integrate the complete administration processes of institutes.

What is ERP in Education?

ERP in education, usually known as a Student Information System (SIS) is an enterprise software solution to manage the complete student life cycle. It is also integrated with multiple software programs to manage departments of educational institutions.

With the help of Education ERP, it is possible to manage complete admission processes, enable online payments, monitor student records, handle human resource management, and much more.

Check this out to know more in detail about education ERP.

Here are 5 reasons why Education ERP is the need of the hour for the education sector.

1. Prompt decision making

Imagine you have access to all the information about your business, and you can see whatever you want whenever you want. How helpful that can be!

Now you can take decisions faster, solve product, service, or employee issues more efficiently and track your business data at the click of a button.

Just like business enterprises, educational institutes including schools and colleges also have many processes that include not only managing students and classrooms but also all sorts of administrative activities.

With Education Management Software, the heads of institutes can take decisions quicker than with manual reports. A key feature such as generating thousands of reports with a display of data can help an institute scale rapidly and effectively.

2. Integrated management

If you are from the accounting department and you want to know if a student has submitted the hostel registration fee at the time of admission, you would ideally send an email or dial a number to check with the corresponding authority for details.

Ever wondered how much time gets lost in this simple process, especially while tracking thousands of students and their records?

Whichever department you are from, this software offers you the privilege to access information, you can check all details and more without any hassle, helping the staff utilize time better.

Not just the administration, but the faculty too is able to save time in attendance records management, exam and result executions, which ultimately helps them focus more on their teaching.

3. Smooth processes

This is one of the most important benefits of ERP in education. With multiple integrations of software systems, it becomes easy to regulate all the processes on a single platform.

ERP impacts all the functions across departments and removes manual intervention as much as possible. This, in turn, makes the execution of processes smooth, leading to increased efficiency and greater control of the system.

It gives the admin the power to connect and maintain data in the most efficient and effective way. Moreover, it also helps in improving communication and ensuring transparency.

4. Increased communication

An education institution consists of three important pillars i.e. students, teachers, and parents. To run it successfully, it is important to enable strong communication between all three of them. This helps them stay updated on the activities as well as understand their expectations from the institute.

Student Management System helps institutes execute this. With a portal that has students, teachers, and parents together, the information becomes easily accessible and shareable.

Teachers can distribute assignments and check an individual’s performance via their portal anytime they want. They can also keep records on attendance, and overall performance and help students perform better wherever they lack.

Students, on the other hand, can stay updated with events, attendance, fee details, and other circulars. Similarly, the portal can help parents access their child’s progress from time to time.

5. More transparency and trust

It is a fact that fair communication brings transparency among people leading to an increase in trust. If employees and other stakeholders are updated with the information on a real-time basis and informed regularly, it builds their trust and respect towards an organization.

The same goes for educational institutions. With the help of ERP, it can easily update teachers, students, and parents with relevant information. Automatic information on exams, events, circulars, assignments, and more increases the productivity of the institute.

What is your reason to use ERP in your institute?

Want to know more about ERP? Talk to us now!

9 Benefits Of Implementing A Fee Management System

Posted on March 4, 2019July 15, 2025 by Hemant Mahajan

Student Fee Collection and Management are very vital as well as a critical task for any Educational body. The higher management of institutes invests a lot of time and manpower to handle fee management. Fee Management System is one of the key mechanism in running Universities, Educational Institutes, Coaching/Training centers, and Schools. FMS is one of the most computerized fee calculation components of any ERP system. Other than being computerized at the same time it is sufficiently flexible to accommodate the changeable nature of fee expenditures that most of the educational institutions face day to day. Fee calculation is done on different parameters depending on individual Educational body.

Fee module robotically calculates the entire fee cycle like of individual student like; pending fees, previous fee payment information, deductions, concessions, etc. The calculation of fee for each student varies from student to student depending upon the category they fall in. Adding up to the above, the user (Student / Parent) is also given different options of fee payment like; per month fee, per quarter fee or depending on the monthly cycle fixed by the institute.

User-specified fee configuration and grouping can be maintained easily along with the computerized bill generation option which helps in enhancing the system reliability. Acceptance of fee in the form of “Fee Receipt” can be printed or generated by the system with few mouse clicks. At any point of time, if a user wants to verify his / her collections made and outstanding, this can easily be possible with such kind of system.

By implementing the Fee Management System institute can be benefited in the following ways:

Creation of Fee Plan: With the help of FMS we can create a different kind of fee plans depending on different parameters and categories. Fees plans can also be precisely divided into categories like Academic (Admission, Program, Exam, Courses) and Services (Transport, Hostel).
Auto bill generation: In such kind of system Fee bills are automatically generated as per the defined time like; Monthly, Quarterly, Yearly, etc..
Voucher & Receipt creation: FMS generates and issues a receipt for each transaction made with adjustments. Once a student pays the fees system creates individual vouchers along with the receipt which is to be handed over to the individual. It generates and print receipts of fees along with fee receipt no.
Discounts Management: FMS helps in managing discounts till individual student level depending upon different category decided by the management. And the system helps in auto settling the generated bill with the applied discount.
Auto settlements: This feature of FMS helps the student to get entire details about the fees paid. For example, if a student paid x amount of fee for Admission process he/she can get the entire bifurcation of the amount paid for the admission by settling the bill against the receipt.
Fee Due Alerts: This feature is very helpful for both parents and Management. It generates fees due statement with the exact net due-fees of each student. It also displays backlog payment of each fee head like Tuition, Services etc.
Online Payment: In today’s scenario mostly both the parents are working and it is very difficult for them to visit the school/ institution for fee payment as it is a time-consuming process from parent’s point of view. Here comes in picture Online payment through FMS, this helps parents to pay the fee from their home or office at their convenient time.
Productivity: A massive lumber of educational management process related to fee management is moped out with the help of the Fee Management System. It also helps in reducing the dependency of each individual for the manual process.
Accessible 24/7: There is no fixed time for accepting fees as the software works 24/7 which means fee management transactions can be made from anywhere at any time.

Hence, Fee Management System plays a vital role in education system. With the help of our award-winning education management software Academia ERP, we help automate the Fee Management for all higher-Ed educational bodies. Click on the link below for an online demonstration: Click Here

Top 10 issues around school management and how to solve them easily with ERP

Posted on July 19, 2018July 11, 2025 by Hemant Mahajan

We all are aware of the fact that technology is here to stay and transform. But when it comes to answering how specific it is in solving the challenges unique to you and your institute, you may find yourself wondering.

Answering the same questions for you, here is how education ERP solutions such as Academia ERP solve some of the biggest challenges of a school. For any further information, do feel free to connect with our technology experts. We are sure you would love what you see in the live demo.

Common challenges in School Management:

Paper-bound processes

Let’s just say, that you are trusting your employees to care for every single paper that is running across various departments and save it for further reference – you have too much faith in people and you are bound to see some serious mismanagement.

The world is moving at the speed of light, people are loving digital operations. Needless to say, your employees need to access the information fast, speed up every single operation and maintain pristine records of everything that is happening in your school. And this would happen when you have a digital system in place. A software that would automate repetitive processes, and track every piece of information for you in seconds.

Student/parent experience

The negative experiences of students and parents may be bad for your school’s reputation. Students and parents do not love to stand in a queue for hours for meager things such as getting a form or paying their fees, or asking for some information.

You can simplify all this with an education ERP that would send out forms to their mobile or web apps, and provide seamless communication through SMS or push notifications on their devices. Reminder emails and notifications would eliminate the need for a person to roam from classroom to classroom to inform people about the ongoing activities in a school.

Admissions and Enrollment

It would not surprise you if we say, you are losing out on a large volume of applications each year just because you don’t have a system to manage the enquiries. In a competitive environment such as now, you should not give any chance to your competitors to thrive on your shortcomings.

With an efficient education ERP you can fill these small gaps in your processes and ensure applicants are getting the right information and have all the aid they require throughout the admission process. Admissions and enrollment process thus can be digitalized through education ERP and shoot up your admission rates by several folds.

Course Management

Designing a course curriculum is an every-year activity and a process that is time-consuming and labor-intensive. With the course management system, you can accomplish this task much easier and in a very short period of time. Also, regulations around curriculum and knowledge resources have become very strict. The regulatory bodies want to ensure students have access to quality education.

Hence, course management activities such as creating a curriculum, and managing resources, assignments, and examinations should be in line with these policies and regulations. An education ERP would offer you the ease to support the goal of graduating students having near-zero instances of shortcomings in course management.

Teacher Evaluation

Not only is it important to evaluate student performance but teachers too should regularly be evaluated based on student performance and success. Since generating reports on performance for a big number of teachers in your institute is difficult, go for an education ERP. The software comes with a number of reports that gives you granular reports on every teacher’s performance.

Communication and Collaboration

Not many institutes pay much attention to this challenge but this is maybe one nail that is stopping you to attain a top speed in your operations. Lack of communication between various departments, and lack of communication between students-teachers / student-teachers-parents can result in operational gaps. Seamless flow of information in real-time thus increases collaboration between departments and ensures higher experience for your all stakeholders.

Classroom management strategy

Schools are not only responsible for academic education but they are responsible for building a good character in a person. Infusing qualities such as punctuality, honesty, discipline, and more are the primary goals for schools. Hence, a classroom management strategy that ensures close monitoring of students’ behavior and participation in the classroom is important. With an education ERP, you can get a robust discipline tracking and behavior management system for making this process more effective and streamlined.

Student Monitoring

Teachers are struggling to monitor student activities, this includes attendance, leave, discipline, assignments and so much more. School administrators build students’ results based on these reports. The more effective the monitoring system is the more closely it would analyze a student based on these aspects and hence, provide a more clear report on a student.

Automating and streamlining student attendance, assignment collection, and behavior management would give administrators a real-time status of any student’s activity and allows them to build performance improvement strategies. Since education ERP software offers you all these tools, it is very practical to have one for your institute.

Revenue Management

Tracking every transaction in your institute with a paper-bound system is not going to ensure the best revenue management. The robust education ERP system allows you to get real-time updates on every transaction and offers online payments securely. This means, you now have a hawkeye over every monetary transaction happening in your organization on implementing education ERP.

Forecasting the academic achievements

Statistics and data have transformed the world. It gives you the ability to peek into the future and change its course with effective strategies in the present. A predictive analytics tool is one of the biggest benefits you get from implementing education ERP.

A product such as Academia SIS/ ERP comes with an AI-based data analytics toolset that provides predictive analytics on the academic performance of the students. Hence, you can know the outcome of a student’s performance before it has appeared in an exam and work on their weaknesses to alter the results. This gives you one added benefit and a sharper edge in the market to guarantee top-notch academic results.

Concluding

Education ERP for Schools aims are automating all your processes while acting as a centralized database to support all the departments and their operations. Features such as real-time information access, remote access, remote functionality, predictive analytics, reporting, and resource management allow you to streamline processes and ensure faster operations.

Upcoming Trends in ERP & Its Benefits to Educational Institutions

Posted on June 18, 2018July 15, 2025 by Hemant Mahajan

The systems once developed to accurately determine the number of items to be purchased for the next inventory cycle, namely MRP (Material Requirements Planning) tools have come a long way from just assisting the manufacturing industries. They underwent a transition through MRPII systems and have finally evolved into a much more structured and versatile tool named ERP, which can handle all tasks related to management for almost any organization in an efficient manner with minimal effort. Yet, improvement is a continuous and unending process and ERP systems are no exception. Below is the list of upcoming trends observed in the sector:

Cloud ERP

Integration of ERP systems with cloud computing has made the ERP systems to be available as SaaS (Software as a Service). The availability and accessibility of precise data across the supply chain have helped the process to become much more transparent and has reduced human effort.

Data Analytics

The advent of big data analytics has assisted in evident predictions for future events. This has been instrumental for the ERP systems since a lot of activities depend on the forecast. The advancements in analytics have increased the efficiency of the systems.

Adoption by mid-size Industries

With the popularization of ERP systems, a lot of people have recognized its potential and have stepped out of their mainstream philosophy of ‘old is gold’ and have accepted it as their ultimate management tool.

Enhanced Security

The major concern for all the people in the world from different industries including education, intelligence, medical, financial, etc… revolves around security of information. The integration of internet with software’s poses a risk to the data held by organizations, but the continual improvement has been seen on accounts of security embedded in the ERP systems so that the users can be sure their information stays secure.

Social Media Integration

The sudden outbreak of social media has not only acquainted the average people with technology but has also improved communication systems. In today’s world, social media is one of the most important tools in connecting diverse people with similar interest.
The ERP systems nowadays contact the non-employees by the means of social media. Many organization globally uses social media to enhance collaboration internally with the employees as well as externally for clients.

Mobile

Acceptance of mobile internet has been the phenomenon for quite some time and it is only fair to assume that they will take over bulky computers and laptops for complex systems like ERPs. Some companies offer mobile services at present, but their use has been observed to be limited.

The above-mentioned advancements specifically help the implementation of ERP systems in the education industry. Be it the availability of systems as SaaS, or the accessibility of students’ data to the parents through a combinatorial effect of social media, mobile technology, and cloud computing, the changes favor an increase in acceptance of the tools.

Driving Educational Campuses In Modern Way And Why You Need It

Posted on May 21, 2018July 15, 2025 by Hemant Mahajan

One of the most serious issues with endeavouring to add innovation to your school lies in attempting to comprehend what sorts of programming are out there and how they can help.

Without this understanding, it can be difficult to defeat some of your school’s or area’s difficulties.

One essential — however critical — factor that keeps school authorities oblivious about what’s out there is that there’s a great deal of befuddling wording twirling around in the “EdTech” space. (For some, “EdTech” itself is a case of simply such a befuddling term; it’s shorthand for “Instructive Technology.”)

There are numerous terms to filter through. Some are simple language words alluding to digest thoughts, while others are authentic names for normal and imperative programming.

Keeping in mind the end goal to kick you off, how about we take a glance at a moderately direct EdTech term that is basic to K-12 business forms however that can infrequently appear to be confused to EdTech newcomers — ERP.

What is ERP Software?

ERP remains for Enterprise Resource Planning.

Put basically, ERP programming (now and again just called an Enterprise Resource Planner, or, “an ERP”) is programming that oversees business forms for an organization, association, or, for your situation, a school/region.

So how do ERPs “oversee business forms?”

The way it works is that ERPs include different “applications,” or apparatuses, that cooperate flawlessly to interface divisions and bring the information from those different offices together into one database. Whatever errand you have to finish — be it ordering a nitty gritty year-end report or basically keeping an eye on the status of your Accounts Receivable — ERPs put all the data you require comfortable fingertips.

Why Your K-12 School District Needs ERP Software

To comprehend the advantages of utilizing a decent ERP programming, we should take a glance at the framework’s principle capacities as they identify with K-12 school locale.

Robotization:

Robotization is perhaps the most supportive capacity of ERP programming.

ERPs are intended to take numerous undertakings and do them for you, particularly assignments that you do (consistently, week, month, or year).

A case of frequently repeating work that a K-12 monetary administration ERP could improve the situation you would assemble a report of the cash your school area spent a month ago. The ERP consequently pulls particular information from among every one of the applications inside the framework with the goal that you don’t need to look for the data you require. Great ERPs even enable you to arrange the normal reports with the goal that they indicate precisely the data you need them to in precisely the way you need it appeared.

Along these lines, as should be obvious, ERP programming spares you time through robotization, which thus (since we as a whole know “time is cash”) will help your region’s money related primary concern, as well.

Reconciliation:

Another capacity of ERP programming is reconciliation.

Reconciliation fundamentally just alludes to one bit of programming’s capacity to “talk” to another bit of programming. At the point when the product from at least two separate divisions (say, your school area’s Financial Accounting office and its HR office) work firmly together by sharing information, your whole locale turns out to be more proficient and more compelling.

By utilizing ERP programming to consequently share data amongst HR and Accounting, for instance, representatives never again need to enter numbers physically into PCs more than once (if by any stretch of the imagination). Such sharing altogether eliminates information passage mistakes.

In addition, great ERP implementation arrangements keep up your information continuously, which means when you enter data into the framework, every associated office promptly start working from the refreshed information.

By enhancing the exactness of your information, you’ll have the capacity to approach each choice you make in your part with more prominent certainty.

Association:

ERP programming likewise encourages your whole locale to remain composed, not simply from division to office as we examined under “Incorporation,” yet in addition inside every individual office.

Clearly, programming when all is said in done will help your specialization to abstain from depending on scattered papers, sticky notes, and just requesting that your associates make sure to accomplish something. In any case, a great ERP goes significantly further.

As said above, ERPs involve various applications, or “applications” (basically devices), and each application imparts data to all the rest. Along these lines, for instance, if you somehow managed to add a seller record to your framework in one place, the ERP at that point would consequently add that merchant to all significant applications (Accounts Payable, Accounts Receivable, General Ledger, and so forth.).

Along these lines, ERPs keep all your data sorted out, both generally speaking and inside the individual applications, which encourages your specialization to end up more proficient.

The Best ERP Software

At last, the fundamental advantage you get from an excellent ERP programming framework (rather than bland ERP programming) is that it will be planned particularly for your necessities as a K-12 school region. All things considered, you would prefer not to work around programming settings that were worked for a retail business or a non-benefit association.

In addition, however, the best ERP programming frameworks to consider are those that are flexible. Along these lines, past just being outlined for the most part for K-12 school areas, the best ERPs will enable you to arrange the alternatives in a way that works as indicated by your particular needs as an extraordinarily singular K-12 school region.

When you’re ready to set up your product for your school area’s extraordinary needs, you basically are setting up your region for progress.

Truth be told, the capacity to tweak and arrange is such a critical element with regards to ERPs that we at Serosoft Solutions have composed the greater part of our ERPs so they can be designed however bodes well for every one of our customers.

At that point, we took this arrangement between ERP programming and the remarkable needs of individual schools above and beyond.

We’ve fabricated a few distinctive ERP programming frameworks so as to all the more fittingly serve diverse kinds of school areas in light of elements, for example, school/region size, area, and that’s just the beginning.